Summary/objective:

Performs daily processing of accounts payable invoices, credits/adjustments, and processes the weekly accounts payable check run.

Essential functions: (to include supervisory responsibilities – if applicable)

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Processing:

· Processing of invoices/credits/adjustments for all districts.

· Match invoices to support documentation such as but not limited to receiving and purchase orders.

· Verify pricing extensions and sales tax rates per district.

· Verify coding provided and code that has not been coded.

· Daily distribution of all invoices received for proper approval.

· Verification of expense reports, assuring correct cost extensions and approval.

· Reconciliations: credit card statements, vendor accounts, GL-Prepaid Vendor Account

· Brokerage and Delivered Freight processing.

· Data entry of 800-1500 invoices weekly, including scanning and filing.

· Weekly processing of 200 checks, including printing, matching, scanning, distributing, and filing.

· Semi - weekly processing of ACHs, including matching to reporting and uploading related files.

· Process monthly Employment Development filing for sub-contractor status.

· Process credit applications upon request.

· Year - end 1099 processing

Analytical:

· Research and resolve invoice and/or statement discrepancies.

· Balance accounts payable aging to general ledger on a daily basis.

Other:

· Maintain good vendor relationships.

· Backup Front Desk phones as requested.

· Maintain vendor accounts/files, including vendor 1099 information.

· Assist with the annual audit as requested.

· Special projects as requested.

· Petty cash management

· Maintain/Organize AP files in file room and storage room.

· Stay current on Sales & Use Tax Rates including the Farm Sales Tax Exemption

· Assist Financial Accounting Manager with DMV related paperwork.

· Consistent attendance is mandatory

· Other job duties as assigned

Additional functions:

· N/A

Competencies:

• Active Listening
• Communication – Written and Verbal
• Customer Service
• Flexibility/Adaptability
• Independent
• Multi-tasking
• Organizing
• People-oriented/Social
• Teamwork
• Time Management/Planning

Work environment:

· Mostly indoor with occasional outdoor work

· Full time, Monday to Friday

Physical requirements:

· See separate physical requirements document for this role.

Travel required:

N/A

Required education and experience:

• Working knowledge of standard office equipment, including personal computers, photocopier, fax machines, scanning equipment and appropriate software such as MS Outlook, MS Word and Excel
• Must possess strong data entry skills with speed and accuracy, at approx. 50-60 wmp.
• Excellent customer service skills on the phone and in person
• Correct English usage, including spelling, grammar, punctuation and vocabulary
• Organized team player who works well with a variety of people with a minimum of supervision
• Detail oriented, well organized with the ability to multi-task
• Able to utilize the internet and other resources for research purposes
• High school diploma or equivalent required
• Valid driver’s license and clean record
• Produce experience a plus

Preferred education and experience:

N/A

Affirmative Action/EEO statement:

We are an Equal Opportunity Employer - The Company assures equal employment opportunity with respect to recruiting, hiring, training, compensation, transfers, and promotions. All Company practices will be administered without regard to race, sex, pregnancy, childbirth, and medical conditions related to pregnancy and childbirth, age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), denial of FMLA leave, disability, marital status, medical condition (cancer and genetic characteristics), genetic information, national origin, gender, gender identity, gender expression, sexual orientation, military or veteran status or any other characteristic protected by state, federal or local law in terms and conditions of employment. Information provided on this application will not be used for any discriminatory purpose.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay range:

$23.00 - $26.00

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Overtime

Ability to Relocate:

• Salinas, CA 93908: Relocate before starting work (Required)

Work Location: In person