Overview

POSITION SUMMARY

The Accounts Payable Coordinator is responsible for the full cycle Accounts Payable process to include daily invoice and expense report processing functions, vendor maintenance, backup of A/P team members, and cross-training. This position will be required to manage additional projects as requested, and to cover the A/P Supervisor’s duties as needed.

ESSENTIAL JOB FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Reviews invoices and check requests for appropriate coding, invoice information, documentation and approvals for domestic and international offices.• Enters invoices into CMS (Aderant) accounting system, processes weekly check runs (including expert, candidate, signing bonuses, officer payments, client refunds, etc.), matches invoices to checks, and mail or distribute accordingly.• Voids/Reissues vendor checks.• Reviews and processes employee expense reports including exports from Chrome River (expense reporting system), expert payments and ensures payments are timely and in compliance with expense reimbursement guidelines.• Tests and implements Chrome River enhancements and other Accounting systems upgrades.• Reviews corporate credit card coding, export, reconcile and post statements in CMS.• Responds to vendor and employee inquiries and ensures timely payments.• Responds to A/P Helpdesk in timely fashion with resolution.• Investigates all late payment fees and works to eliminate their re-occurrence.• Ensures required 1099 information has been received and 1099s reported at year-end, (e.g. 1099-MISC, 1099-INT, etc.).• Assists in month-end closing, including monthly accruals and annual audits.• Prepares CMS reports upon request.• Import/Export experience on various vendor modules and expense systems. Identifes and implements process improvements and strives to follow best practices to enhance the quality, efficiency and effectiveness of individual and team work product.

ADDITIONAL RESPONSIBILITIES

The statements contained in this position description are not all-inclusive; additional duties may be assigned and requirements may vary from time to time, and from location to location.

QUALIFICATIONS

Core Competencies1. Job Knowledge: demonstrates the appropriate level of proficiency, skills, and knowledge for the position, as well as a commitment to continuous improvement and development.2. Client Service: effectively anticipates, monitors, and meets the needs of internal and external clients by delivering a high quality product.3. Business Acumen: understanding of the firm’s financial and operational functions. Aligns services and performance of self, team, and/or department with the firm’s strategic goals.4. Communication: communicates effectively and professionally with colleagues, clients and vendors.5. Leadership: demonstrates a strong commitment to the firm’s values and strategic goals. Serves as a role model and promotes a positive work environment.

Experience/Skills/Education

• 2 years of relevant experience, in a professional services environment preferred.• Working knowledge of accounting and accounting systems required. Experience with CMS/Aderant and Chrome River expense application a plus.• Working knowledge of MS Office and 10 key-by-touch required.• High school diploma or demonstrated equivalent combination of education, training and experience.

Physical Skills and Abilities

Ability to sit for prolonged periods of time and to occasionally lift up to 20 pounds. Infrequent travel may be requested.

Working Conditions

This position operates in a typical office environment. This role routinely uses standard office equipment. This position may be considered for our Hybrid Working Arrangement Policy.