Resolve administrative problems by preparing reports, collecting data, and updating
manager.

• Type, review, complete, and file various sorts of reports and correspondence for facility

and manager.

• Oversee the time and attendance for assigned department or work group by tracking all

attendance occurrences including tardiness and call-ins; documenting, verifying and
filing employee excuse forms; reviewing and submitting the bi-weekly payroll; and
keeping the Manager updated on all time and attendance and payroll matters.

• Assist with developing and publishing of the monthly employee work schedule.
• Manage incoming phone calls throughout the day, providing assistant to the caller or

transferring caller to appropriate party.

• Collect doctor’s orders and other documents for distribution to the appropriate recipients.
• Ensure there is someone assigned (family or staff) for all resident appointments. Check

calendar throughout the week on all units for appointments made.

• Maintain supplies inventory by checking stock to determine inventory level; anticipating

needed supplies; placing and expediting orders for supplies; verifying receipt of supplies;
keeping stock area neat and organized.

• Schedule interviews for manager and assist with new hire orientation as appropriate.
• Provide information by answering questions and requests.
• Ensure operation of equipment by completing preventive maintenance requirements;

calling for repairs; maintaining equipment inventories; and evaluating new equipment
and techniques.

• Other duties as assigned.