Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Administrative Assistant to join our amazing culture.

Under minimal supervision, provides a wide range of administrative support to colleagues in the office and / or field. Reports to Regional Office Manager and works closely with local regional management team.

Responsible for managing the day-to-day office administrative needs for colleagues and leadership. Making travel arrangements, scheduling customer site access screenings, Responsibilities may also include assisting with certifications, licensures, legal contracts, bid bonds, scheduling training and onboarding new colleagues.

May provide direction and coaching to less experienced Administrative Assistants or other office staff colleagues. As an Administrative Assistant, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com / careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results.

You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

You want to grow with us and deliver results as an exceptional Administrative Assistant.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal.

Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry.

We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you'll do with "Our Training and Your Experience"

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Answers phone inquiries, handles incoming and outgoing mail and provides office administration support. Represents the company by welcoming visitors, answering questions, and handling general requests as needed.

Handles more complex questions and concerns white maintaining utmost confidentiality.

• Manage colleague certifications / trackers and local licensures as required.
• Completes projects and special assignments by determining priorities, managing time, and adjusting plans.
• May arrange travel plans and meetings by developing itineraries and agendas, booking transportation, arranging lodging and / or meeting rooms and meeting accommodations.

May provide support for senior level colleagues.

• Prepares a variety of reports, analyzes data, creates job files, identifies, and recommends solutions.
• Assist with HR duties such as new colleague orientation, onboarding, payroll, and new hire paperwork. May participate in the development and implementation of policies and procedures.
• Coordinates all general administrative activities as necessary (e.g. receptionist, accounting and other office staff colleagues).
• Assists colleagues with contract administration, set up of vendors and subcontractors, tracking shipments, sales meeting preparation, colleague required training and licensures, state business license matters, manage and present contracts and agreements to legal for review.

Obtain certificates of insurance, Bid Bonds, and financial reporting, etc.

Performs other office administrative duties including but not limited to ordering supplies and logo merchandise for colleagues / events.

Manage colleague certifications / trackers and local licensures as required. Manage peripheral inventories for all colleagues.

Handles all leased site maintenance issues (e.g. cleaning service, pest control, property management needs, and office equipment maintenance.

• Provides back up support for Regional Office Manager.
• May assist with fleet operations including ordering trucks or vans, maintaining fuel and maintenance cards. Ensure accurate driver information and recordkeeping.
• Performs other duties and responsibilities as requested or required.

What You'll Need

• Strong planning and organizational skills.
• Excellent written and verbal communication skills.
• Very adaptable - responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.
• Customer service oriented.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company.

We offer a variety of programs and exceptional benefits to all of our colleagues :

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more...

Requirements :

Education : College degree, trade school or equivalent experience

Minimum Experience : 3-5 years office management or equivalent

Preferred Experience : (but not required) :

Accounting, bookkeeping, and / or financial

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Last updated : 2024-05-14