Operations Manager

(2024 - 2025 School Year)

Coney Island Preparatory Public Charter School

Brooklyn, New York

What is the Role?

Beautification is the name of your game and as an Operations Manager you’re a double agent of aesthetic detail and event planning with all the organizational skills to manage financial tasks for successful execution. Your scholar, family and staff-facing events feel special and you have an eye for how our community experiences your school’s facilities. Everything is taken into consideration: time and task management needed for event planning, building cleanliness, and the systems you need to have in place to organize purchases and inventory. You believe in the reliable systems and routines you create and you will work to ensure all staff can focus on students rather than worrying about materials and supplies. 

The OM will be hired by and report to the Director of Operations.

What You’ll Be Asked To Do

Purchasing, Inventory and Financial Management

• Oversee approval process, staff communication and documentation associated with purchasing of school materials, uniforms, technology, and equipment
• Work with Director of Operations to track school expenses against annual budget and forecast future spending needs
• Maximize resources by negotiating and diligently researching pricing on school purchases
• Create and oversee detailed inventory and purchasing systems to ensure the school always has the materials necessary to function without downtime

Compliance and Student Services

• Managing the school nutrition program by executing daily procedures for breakfast, lunch, and snack to ensure compliance and accurate reporting to outside agencies
• Overseeing and optimizing student transportation systems (including yellow school bus transportation and metrocards)
• Ensure ATS is accurate and updated with relevant student transportation data
• Engage in relevant data entry to ensure compliance with various student services (FRPL, vision screenings, etc.)

Facilities and Event Planning

• Relentlessly oversee and maintain the school’s physical condition
• Ensure that all spaces are neat, organized, beautiful and optimized for their designated use
• Work closely and seamlessly with the school’s custodial team
• Create and maintain teacher-friendly systems photocopy, lamination, and poster creation
• Planning off campus field trips and coordinating campus events (such as dances, end of year celebrations, etc.)
• Plan community building events for students, staff, and families

Operational Support

• Contribute to creating a welcome main office environment for families by providing top notch customer service
• Respond urgently and in-the-moment to support academic programming and student needs
• Help oversee and execute whole-school systems including arrival, lunch, dismissal, and transportation (specific duties will vary by campus)
• Assist teammates in planning and executing all student and family events, including family conferences, field trips, high-stakes testing etc.
• Support with all scholar health needs
• Manage school calendars
• Flexibility to work evenings and weekends as needed
• Additional support at the request of the Director of Operations

What You’ll Need

• Passion for education and a dedication to Coney Island Prep’s mission, beliefs, and values and its commitment to anti-racism
• Steadfast belief that all students can achieve at the highest academic levels and deserve an opportunity to succeed in the college and career of their choice
• Proven organizational, oral, and written communication skills; timeliness; accuracy; and consistent and regular communication; and ability to meet deadlines
• Self-reflective and open to regular feedback, with the ambition and desire to grow and develop
• A positive, solutions-oriented attitude and drive for excellence
• Professional demeanor and interpersonal skills to foster relationships with vendors, staff, scholars and their families while demonstrating value towards diversity and inclusivity
• Cultural competencies to work in low-income communities and a willingness to examine your beliefs and biases across lines of difference
• Flexibility and open to being interrupted and getting back on task in a highly reactive role
• Ability to prioritize appropriately, with a demonstrated ability to distinguish between the urgent and the important
• Attention to detail
• Eagerness to work collaboratively as part of a team
• Ability to take on physical tasks such as moving boxes, packages, and rearranging furniture 
• 1 year or more of operational work in a fast-paced work environment; charter school experience preferred
• Moderate to strong experience with Excel
• Bachelor’s degree required
• Spanish, Cantonese, or Russian proficiency a plus

Who are we?

Coney Island Prep is a college preparatory public charter school in Brooklyn, New York. Merging growth, performance, and commitment, the Coney Island Prep community takes its responsibility to prepare scholars for the college and career of their choice very seriously, but not ourselves. We balance our sense of ownership and responsibility with humility and levity and support each other every step of the way. Coney Island Prep currently serves over Coney Island Prep currently serves over 1,300 scholars across its four schools, including:

• 312 scholars in kindergarten – second grade at the lower elementary school
• 336 scholars in third – fifth grade at the upper elementary school
• 348 scholars in sixth – eighth grades at the middle school
• 349 scholars in ninth-twelfth grade at the high school

Commitment to Anti-racism, Diversity, Equity, Inclusion, and Justice

Coney Island Prep is committed to building a team that collectively reflects the various backgrounds, experiences, and identities of our scholars. We recognize and respond to different points of access, so that everyone maximizes their highest potential. We also recognize that because of institutionalized racism and systemic oppression, historically marginalized groups are at a disadvantage when it comes to most application and hiring processes. We want to ensure that all candidates, regardless of their identity, are able to demonstrate their qualifications and are not limited by a lack of opportunity or access. We are committed to creating a space where everyone’s identity is acknowledged, respected, and welcomed. We are intentional about creating an environment where people feel comfortable being their authentic selves at work by constantly examining our organization culture and challenging our traditions.

Benefits and Compensation

• Employees at Coney Island Prep are provided with salaries that are highly competitive, set through a lens of equity, and based on an individual’s skills and experiences relevant to the role. The salary range for this role is $72,000 - 77,000.
• As a regular full time employee of Coney Island Prep, you will be eligible for benefits that include medical, dental, vision, and life insurance as well as a 403(b) retirement benefit package with match and Paid Family Leave.
• Staff are provided with a MacBook Air and access to all the necessary technology and resources needed to succeed in their role.

Are you “All In?” This position starts May 1, 2024. To apply, head to our Careers Page!

Coney Island Preparatory Public Charter School is an equal opportunity employer and does not discriminate on the basis of race, religion, color, age, sex, sexual orientation, marital or familial status, national origin, citizenship or disability. We want Coney Island Prep to be a place where students and staff of all backgrounds, experiences, and identities feel as though they are valued and can excel.