Position: PROJECT COORDINATOR
Duration: 6 months
Location: Onsite

POSITION OVERVIEW:

The Project Coordinator (PC) provides administrative support for the Department, associated bureaus, and direct reports. The PC communicates clearly and concisely with diverse audiences, both orally and in writing, and is comfortable giving and receiving feedback to various stakeholders. They are familiar with project coordination, take initiative, and execute project administration deliverables to support the department management team. Critical competencies for this role include organizational skills, keen attention to detail, and proactive problem-solving abilities.

DETAILED LIST OF DUTIES AND RESPONSIBILITIES:

• Tracks, maintains, and coordinates procurement actions, action items, risks and issues, and next steps related to the administrative needs of the IT Department.
• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders on all administrative projects.
• Prepares presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports.
• Coordinates conference calls and meetings for multiple teams/projects; presents meeting agendas and records meeting minutes as needed.
• Manages financial responsibilities including invoice management, requesting funds for upcoming expenses, and budget tracking.
• Reviews and receives approval for system support/procurement tickets and gathers additional information needed prior to executive sign-off.
• Maintains a working relationship with Help Desk, Asset Management, and the Desktop team to ensure timely and accurate completion of open requests from project teams.
• Adheres to established Commonwealth policy and procedures with respect to project management methodology, quality assurance, and other related standards.

QUALIFICATIONS:

• Knowledge and experience in a healthcare information technology environment.
• Ability to develop and maintain effective relationships with management, business users, and project team members.
• Ability to interact effectively with technical personnel and a wide variety of technical resources, both FTE and Contractors.
• Excellent oral and written communication skills, including presentation skills.
• Ability to assess priorities and operate flexibly to meet the dynamic needs of the team.
• Ability to work independently, prioritize work activities, and process quickly.

Job Requirements:

• Bachelor's degree or equivalent.
• Minimum of three years of Information Technology project experience.
• Experience with preparing project and procurement documentation.
• Proficiency with MS Office applications including Excel, Word, Visio, Outlook, and PowerPoint.