Starting salary for this position is: $3,145 (Monthly).

Employees starting at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. If an employee starting at anything higher than the entry step of the range, will have salary step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.

Community Colleges of Spokane (CCS) District Equity Statement 

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Spokane Falls Community College (SFCC) is a beautiful campus located in the inland Pacific Northwest, on the ancestral home of the Spokane Tribe, near the Spokane River. Our campus is not far from the urban center of Spokane, a mid-sized city with a high quality of life and quick access to the outdoors. See our website for more information about living and working in Spokane.

SFCC is one of two accredited community colleges that comprise the Community Colleges of Spokane (CCS). Serving about 6,000 students, SFCC endeavors to be an educational leader and a responsive partner with the community and region, offering access to relevant programs of the highest quality. We offer a large liberal arts/transfer program (approximately 75% of total enrollment) as well as state-of-the-art professional technical programs (about 25%). In addition to serving the urban and suburban population in greater Spokane, CCS provides educational services to rural communities throughout a 12,302 square mile region in Eastern Washington. This region includes all of Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties as well as portions of Lincoln County.

SFCC’s mission is to provide all students with an excellent education that transforms lives and expands their opportunities.

Applications will be forwarded to the hiring official as they are received and accepted until the need is filled. First review of applications will occur on May 24, 2024, interested applicants are encouraged to apply early.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Administrative Assistant 2 in the SFCC Humanities and Academic Intl. Division.  

JOB SUMMARY
Reporting to the Dean of Humanities and Social Sciences (H&SS), the Administrative Assistant 2 works in concert with the Office Manager to provide administrative support for the division. This position also works collaboratively with the Director of Drama and instructional technician to administratively support the Spartan Theater and the Drama Program.
The Administrative Assistant 2 is responsible for independently planning, organizing and prioritizing a variety of complex projects and assignments essential to the division. This position provides administrative support to meet the needs of the dean’s office, the H&SS departments and division faculty and staff, representing the dean to employees and students.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Serve as the resource person primarily for building 5 for: *
  • Mail services, shipping and receiving (Central Services).
  • Communicate with Security as needed.
  • Manage, order, and maintain supplies for the faculty, work rooms, print rooms and study rooms.
  • Submit Information Technology (IT) tickets as needed. 
  • Submit facility work orders for building maintenance.
  • Act as the steward of purchasing cards (P-Cards), complete transactions and reconciliation. 
• Assist the Director of Drama and instructional technician with the Spartan Theatre and H&SS outreach activities: *
  • Schedule and promote events.
  • Communicate with community partners and collaborate with Student Affairs offices.
  • Manage the ticketing process of the Spartan using Ticketspice; operate the box office during productions. 
  • Coordinate with Community Colleges of Spokane Marketing department. 
• Assist the Office Manager with the coordination of the faculty evaluation process for H&SS faculty: * 
  • Track the evaluation timelines for each faculty member in the division. 
  • Create and maintain digital storage archives for evaluation committees.
  • Review and update the Master Tracking List for the division.
  • Oversee the coordination and compilation of student evaluations for non-tenure track H&SS faculty members.
• Assist the Office Manager with quarterly class scheduling, instructor schedules, tracking faculty workloads, and the maintenance of division records and tracking sheets. *
• Manage communication portals (web site, campus monitors, social media, etc.) for the division in collaboration with the Office Manager. *
• Support the Dean with academic program review scheduling, record keeping, correspondence, and meeting logistics. *
• Maintain records of incoming and outgoing correspondence and documents and follow up on work in process. *
• Provide administrative support for other divisions, as needed. 
• Participate in supporting Guided Pathways initiative, as needed. 
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as assigned. *

*Indicates this is an essential duty.
This position is designated a bargaining unit position.COMPETENCIES

• Action Oriented: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Optimizes Work Processes: Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Ensures Accountability: Ability to hold self and others accountable to meet commitments.
• Drives Results: Consistently achieves results, even under tough circumstances.
• Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
• Values Differences: Recognizes the value that different perspectives and cultures bring to an organization.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Instills Trust: Gains the confidence and trust of others through honesty, integrity, and authenticity.
• Demonstrates Self-Awareness: Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
• Self-Development: Actively seeks new ways to grow and be challenged using both formal and informal development channels.
• Nimble Learning: Actively learns through experimentation when tackling new problems, using both successes and failures as learning fodder.
• Situational Adaptability: Adapts approach and demeanor in real time to match the shifting demands of different situations.

MINIMUM QUALIFICATIONS

• Associate degree; or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Excellent interpersonal skills able to demonstrate a helpful attitude and create a positive environment in interactions with students, faculty, staff, and members of the public.
• Ability to maintain a high level of confidentiality. 
• Ability to adapt and problem-solve.
• Excellent verbal and written communication skills and proofreading.
• Ability to understand, track, monitor and reconcile budgets.
• Ability to coordinate, schedule and manage space.
• Ability to manage multiple work assignments, involving competing priorities, to produce work products that are accurate, of high quality and meet deadlines despite interruptions.
• Microsoft Office certification; or an equivalent mix of education and/or two-five years current experience that demonstrates the candidate meets the competency requirements for this position as well as posses to learn new software as needed. 

DESIRED QUALIFICATIONS

• Bachelor’s degree in business administration, public administration, or related field.
• One or more years of administrative assistant experience, or equivalent. Knowledge of bookkeeping and record keeping functions.
• Experience with student management systems (e.g., PeopleSoft).
• Experience with higher education environments and processes.

TOTAL COMPENSATION WITH BENEFITS:  $53,521 - $67,436.
 
Total compensation is an estimate based upon adding the following amounts together:

• Base compensation of $37,740 - $50,088, plus 
• Current employer-paid health and related benefit contribution rates, plus
  • Click here for a full list of benefits.
• Median retirement fund contributions. 

The actual total will vary depending upon each employee's enrollment choices.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.
PHYSICAL REQUIREMENTS

• Work in a semi-open office setting with frequent interruptions and background noise.
• Work is sedentary.
• Frequent use of computers.
• Work directly with students/clients.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-months, 40-hours a week).
• 6-month probationary period.
• This position is overtime eligible.
• May require local or regional travel. 
• Criminal background check is required.
• May work nights or weekends as determined by the supervisor.

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• CCS online application. *
• Cover letter addressing your qualifications relevant to the responsibilities of this position. *
• Resume. *
• References – the names, addresses, and phone numbers of three professional references. *
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission. 
 
If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu 
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.
 
Direct all inquiries or grievances regarding access and Title IX or ADA to:

Amy McCoy | Chief Compliance Officer
Title IX and ADA Coordinator
Community Colleges of Spokane
2917 W. Whistalks Way, MS 3027
Spokane, WA. 99224-5288
ccs.titleix@ccs.spokane.edu509-279-6012 
Direct all inquiries regarding equal opportunity compliance and/or grievances to:

Greg Stevens | Chief Strategy and Administration Officer
Community Colleges of Spokane
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040 
Native Land Acknowledgement
We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.
 
We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.