Title: Administrative Deputy

State Role Title: General Administration Manager II

Hiring Range: $126,822.50- $140,000.00

Pay Band: 6

Agency: Virginia Department of Health

Location: Dept of Health

Agency Website: virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides overall management of administrative and business functions including financial management, federal grant administration and procurement activities. This is a lead administrative position. Manages teams of general business, procurement and grants and accounting staff performing administrative operations. Oversight responsibilities include annual budgets and expenditures, an array of funding streams, implementation of multitudes of grants, contracts and memoranda of agreement (MOAs); fiscal records review, including practices of organizations doing business with supported area; procurement of goods and services; and an array of general business support (inventory, facilities management, reconciliations, leases, etc.).
In addition to a comprehensive compensation and benefits package, 40 hours of annual leave incentive is available for qualified candidates.

Minimum Qualifications

Requires comprehensive and considerable experience with administrative functions of a large and complex governmental organization.
Comprehensive knowledge of state/federal administrative laws, policies, and procedures, including federal/state requirements governing management of grants and contracts, state accounting, finance and procurement.
Experience in planning and communication goals, objective and achieving and reporting measurable progress
Comprehensive working knowledge of state accounting practices, finance policies, procedures and related information systems, federal grants management, administrative and business processes.
Ability to establish and maintain adequate internal controls and develop complex budgets and accompanying proposals.
Demonstrated ability to make critical policy and program decisions.
Ability to effectively manage professional staff on a variety of projects and initiatives by establishing work plans and accountabilities, monitoring progress, providing feedback and documentation on performance, and providing counseling/guidance, as needed.
Ability to work with diverse groups of people, and to communicate effectively both orally and in writing.

Additional Considerations

Progressively responsible administrative management experience including budgeting, policy analysis and development and evaluating administrative programs or processes.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life
insurance, retirement plans (including 401a Cash Match and 457 Deferred
Compensation Plan) as well as sick, family/personal, and annual leave!
Special Requirements
Employment is contingent upon satisfactory results of a state and federal criminal history
background check and the Department of Social Service’s Child Abuse and Neglect
Central Registry check, U.S. HHS IG Exclusion List check, employment reference
check and E-Verify. Other financial, credit, driving, or other background checks prior to
employment may be required for certain positions. Completion of Statement of
Economic Interests will be required upon employment.
Special Instructions
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not
be considered. Applications are accepted until 11:59 p.m. on the job closing date.
Resume may be submitted in lieu of fully completed application. Please be sure all
pertinent work experience is included on your resume.
It is the policy of the Commonwealth and VDH that all aspects of human resource
management be conducted without regard to race (or traits historically associated with
race including hair texture, hair type, and protective hairstyles such as braids, locks,
and twists); sex; color; national origin; religion; sexual orientation; gender identity or
expression; age; veteran status; political affiliation; disability; genetic information; and
pregnancy, childbirth, or related medical conditions. As a V3 (Virginia Values Veterans)
organization, VDH honors the Commonwealth’s veteran’s hiring preference. VDH
employees have a shared Code of Ethics, which can be found in the bottom banner of
our website: www.vdh.virginia.gov.
State agencies must provide reasonable accommodation to applicants with disabilities
where appropriate. Applicants requiring reasonable accommodation for any part of the
application process should follow the instructions in the job opportunity announcement.
For any part of the remaining hiring process, applicants should contact the hiring
agency directly. Determinations on requests for reasonable accommodation will be
made on a case-by-case basis.

Contact Information

Name: April B. James

Phone: 804-864-7100

Email: april.james@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.