Job Title:

Department:

Reports to:

Warehouse Administrative Assistant

Warehouse / Delivery

Purchasing and Logistics Supervisor

Typical Work Hours:

8am 4:30pm, Monday Friday (overtime, early mornings, evenings, or weekends required as necessary)

Pay Scale:

$18 to Start

Position Summary:

The purchasing administrative assistant’s core responsibility is to assist and support the purchasing and logistics supervisor. This includes, but not is not limited to: writing and issuing POs to technicians and installers, placing orders, reviewing order accuracy, updating pricing for orders and inventory materials, digitally receiving orders, processing paperwork, dispatching jobsite deliveries, standing in for the supervisor as needed, and participating in all office-related tasks as designated by the supervisor / manager.

Essential Functions and Responsibilities

• Place orders for stock and job-specific materials
• Calculate the cost of orders and post or forward invoices to the appropriate accounts
• Review issued orders for line item and pricing accuracy
• Digitally receive all orders placed by the department supervisor
• Scan paperwork to the appropriate recipients/locations using a scanner/copier
• Update and maintain the accuracy of inventory material costs
• Monitor incoming and outgoing inventory materials for accurate job costing
• Initiate and oversee monthly and/or yearly material bids with suppliers as needed

• Work alongside the department supervisor to ensure stocked materials are current, efficient and cost-effective
• Work with suppliers to schedule deliveries and resolve shortages, missed deliveries, or any other issues that may arise
• Plan and dispatch local and statewide jobsite deliveries as needed
• Stand in for the department supervisor as needed
• Various other office tasks as assigned by the department supervisor / manager

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform these essential functions.

• Employees must be able to lift, push, or pull up to 20 lbs.
• Employee will commonly be required to stand, walk, climb or stoop.
• Employee will be required to sit for long periods of time.
• Employee may be required to use hands and arms to reach for and grasp objects.
• Employee may be exposed to various chemicals and compressed gas cylinders.
• Employee will be exposed to outdoor weather conditions.
• Employee is exposed to uneven surfaces while walking.

#comfortflow1

Required Qualifications

• Ability to pass pre-employment drug screen
• Knowledge of, or ability to learn, federal and state purchasing standards and regulations
• Strong ability to prioritize assignments and multitask while dealing with changing priorities
• Energetic personality with a strong drive to succeed

• Proficiency with standard office equipment such as a mouse and keyboard, copier, and calculator
• Strong organizational and time management skills
• Strong interpersonal skills
• Basic math skills including the use of fractions, percentages, and/or ratios

Education and Experience

• High School Diploma, GED or equivalent
• Fluent comprehension of written and spoken English language
• Prior work experience operating a computer
• Prior work experience navigating pricing / purchasing strongly preferred

• Experience working in HVAC industry or familiarity with industry knowledge and standards preferred
• Experience working with commonplace HVAC materials preferred
• Previous experience navigating accounting and purchasing software preferred