24 administrative assistant Jobs in palo alto, ca
OPPO US Research Center is Hiring a Bilingual ( Chinese ) Administrative Assistant Near Palo Alto, CA
Looking for a person of good character that chooses to do the right thing. Someone with a positive attitude to endure difficult challenges and customers. Seeking process improvements to enhance user experience. Teachable and willingness to learn new things. Able to be very detailed, but has a long term vision and big picture thinking.
Previous Executive Assistant or Administrative Assistant experience highly preferred.
Requirements
Duties and Responsibilities:
- Provide support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
- Perform receptionist duties: greet and assist visitors to the office, provide telephone and e-mail coverage or face to face enquiries, receive, sort, and distribute the mail, and handle urgent calls and e-mails with appropriate judgement.
- Manage food vendors to ensure timeliness, food quality, and diversity for a smooth daily lunch service for employees.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
- Responsible for the purchasing and maintenance of office supply and breakroom inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Submit, reconcile expense reports, reallocate and substantiate receipts, and prepare and monitor invoices.
- Manage company's travel program. Organize travel arrangements for senior managers, guests, customers, hiring candidates.
- Assists with offsite and onsite meetings and other special events that may include logistic organization, catering needs, material preparation.
- Streamline, develop and update administrative systems to make them more efficient, develop and maintain a filing system.
- Other HR-related, administrative and communication tasks.
- Excellent written and verbal communication skills
- Comfortable with interfacing with internal external stakeholders
- Able to communicate with executive level management
- Mandarin Chinese Speaking is a big plus
- Provide good customer service to employees of company
- Professional attitude and delivers on promises
- Passion for increasing efficiency
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with the ability to multi-task
- Attention to detail and problem-solving skills
- Flexibility
- Bachelor's degree required
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- AutoCAD, Designing, Adobe Photoshop and Illustrator a plus
- Concur Travel and Expense experience is a plus
Job Summary
Full Time
$68k-87k (estimate)
04/30/2024
05/13/2024
The following is the career advancement route for Bilingual ( Chinese ) Administrative Assistant positions, which can be used as a reference in future career path planning. As a Bilingual ( Chinese ) Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Bilingual ( Chinese ) Administrative Assistant. You can explore the career advancement for a Bilingual ( Chinese ) Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Bilingual Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Bilingual Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Bilingual Administrative Assistant job description and responsibilities
Provide customer service, administrative functions and other duties, depending on the organization.
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Assist with simple tasks like scheduling appointments and handling simple correspondence to writing social media marketing campaigns and acting as a business’s customer support.
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Works with an executive or team of executives to carry out the day to day tasks within an organization.
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Helps manage daily schedules and other administrative tasks.
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Responsible for assisting with personal tasks like scheduling doctor’s appointments or handling other family-related matters on top of coordinating administrative tasks for the organization.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Bilingual Administrative Assistant jobs
A minimum of 2 years administrative experience required.
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Bilingual English/Spanish-fluent professional levels required.
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2+ years of receptionist/administrative assistant experience.
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Bilingual - Spanish or Portuguese highly desired but not required.
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Administrative Assistant with 2+ years of experience preparing flawless presentations, assembling facility reports and maintaining the utmost confidentiality.
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Step 3: View the best colleges and universities for Bilingual Administrative Assistant.
