8 HR Administrative Associate Jobs in Palo Alto, CA
MFS Talent is Hiring a HR Administrative Associate Near Palo Alto, CA
Job Details
- Shift: Varies: hybrid (2x week remote)
- Location: Palo Alto, CA
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
- Maintain approved content on websites.
- May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
Education
- High school diploma
- Three years of administrative experience, or combination of education and relevant experience.
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
- Health/Vision/Dental Insurance
- Sick Time Off
Job Summary
Full Time
$54k-67k (estimate)
04/28/2024
05/15/2024
The following is the career advancement route for HR Administrative Associate positions, which can be used as a reference in future career path planning. As a HR Administrative Associate, it can be promoted into senior positions as a Human Resources Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary HR Administrative Associate. You can explore the career advancement for a HR Administrative Associate below and select your interested title to get hiring information.
