We are looking for a talented professional to perform a combination of duties related to administrative assistance and purchasing, and to perform receptionist duties in a pleasant and efficient manner.

Essential Duties/Responsibilities*:

_ Purchasing Assistant Duties: _

• Create purchase orders for MRO and miscellaneous, requested by departments.
• Generate and distribute Request for Quotation to vendors. Conduct frequent market research to identify current market prices for MRO and miscellaneous ordered on a weekly basis.
• Verify packing slips info, quality, and accuracy against purchase orders, receive orders in the system, forward packing slips to the accounting department, reconcile vendors accounts.
• Communicate changes in product requirement and delivery schedules with suppliers.
• Follow up with suppliers to ensure timely delivery of orders and communicate the status of their requisitions with Managers of the departments, Purchasing Manager and Plant Manager.
• Expedite orders: commodities (raw materials, components), MRO and miscellaneous when necessary.
• Obtain vendors info and certifications and distribution of documents as requested by Managers of departments.
• Assist Tooling Department with recording documentation on the tooling built or repaired in house.

_ Administrative Assistant Duties: _

• Perform a variety of administrative tasks including copying, faxing, taking notes, and making travel arrangements.
• Assisting colleagues with administrative tasks.
• Assist employees of the company with completing work- and employment-related paperwork.
• Assist Human Resources Department with: new hire orientation process, creating and updating employee files, weekly documentations filing, maintaining training records, processing birthday cards and awards certificates, etc.
• Coordinate arrangements for company sponsored events, meetings, and functions. Prepare meeting and training rooms for events.
• Assists the A/R department with reconciliation of invoices and obtaining of the documentation to close orders and submit for payment.
• Ordering and keeping track of office supplies. Maintain safety supplies stock and assist employees to release safety items from the secured cabinet.
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• Performing other ad-hoc administrative duties.

_ Receptionist duties:_

• Answering and screening phone phones calls in a professional manner, and routing and forwarding them, as necessary.
• Greet clients and visitors with a positive, helpful attitude, announcing visitors as necessary, assisting them in finding their way around the office.
• Sorting and distributing mail. Pick up and drop off mail or packages as needed.
• Complete temperature screening for visitors and employees.

*This job description documents the general nature and level of work, but it is not intended to be a comprehensive and all-inclusive list of activities, duties and responsibilities required of this position. Consequently, employees may be asked to perform other duties and/or work overtime as required.

Qualifications:

• Ability to read, write and speak English.
• Working knowledge of Microsoft Office, SYSPRO and the Internet.
• Must have office work experience in manufacturing environment.
• Must be detail oriented with ability to multitask and prioritize.
• Must have good math skills, as well as interpersonal skills.
• Excellent verbal communication and writing skills are required, as well as the ability to follow instructions.
• Ability to work in a fast-paced team environment.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• Administrative Assitant: 2 years (Preferred)
• Purchasing Assistant: 1 year (Preferred)
• Microsoft Office: 3 years (Preferred)

Language:

• other languages than English (Preferred)

Work Location: In person