Clason Point Partners Inc. (CPP) seeks a Secretary III to provide Administrative Support on a federal contract in Washington, D.C. The Secretary III shall know and demonstrate experience in the administrative area. Additionally, the individual shall have demonstrated knowledge of Federal Government office policies, processes, and procedures, and the ability to quickly grasp newly assigned processes and procedures, including performing complex administrative, clerical, and related duties supporting a specific Government team, event, or individual. Possesses strong written and oral communication skills, is able to apply sound business judgment, can be resourceful and creative, and is a problem solver.

The Secretary III must thoroughly know correspondence protocol, including utilizing correspondence software tools and hard copy correspondence packages. The individual shall be able to work independently in the absence of specific instructions on a number of tasks with a high degree of speed using organizational skills and perform these duties with demonstrated ability to maintain effective relations with clients and staff (on-site and remote), exercise confidentiality, discretion, and demonstrate strong customer service skills. Office front desk support may also be required of Secretary III. Additionally, flexibility in adapting to deadlines and changing priorities is a requirement of the position.

Duties/Responsibilities:

• Type correspondence, reports, records and technical papers. This may include tables, charts, graphs, and presentations as well as various government forms such as requisition forms;
• Proofread outgoing correspondence to ensure proper format and conformance with procedural instructions, screen for grammar, spelling errors, punctuation and content.
• Determine that all necessary incoming and background material is attached to the file;
• Reply to general inquiries that do not require technical knowledge of programs under the control of the requesting office. These replies may consist of letters of acknowledgement, acceptance of invitations and cancellations.
• Follow up on routine correspondence of a non-technical nature in the executive’s name or in his or her own name as secretary to the executive;
• Search for, assemble, and summarize information from management systems, files and other documents as requested by the executive or office staff in order to reply to correspondence, prepare reports, briefing papers, etc.;
• Arrange meetings and conferences to include the following: locating facilities, room reservations, scheduling, arranging call-in numbers and/or webinar registration details, notifying all participants, and assembling materials to be handed out at meetings and conferences, and/or distributing electronically for conference calls and webinars;
• Assist in the preparation of agendas for meetings, contact attendees of meetings, prepare correspondence and minutes of meetings, and distribute these materials;
• Make travel arrangements for personnel as requested using E-2 Travel System. This may include hotel and rental car reservations, plane and train tickets, travel advances, travel authorization requests, travel vouchers, and itineraries;
• Fleet Management - Performs, various responsibilities driving Government owned vehicle, submit periodic reports to GSA, coordination of services and purchases with GSA (GOVs Maintenance, licensing/registration, mileage reporting, fuel reports, E-85 special reporting);
• Maintain assigned office calendars and schedules, appointments, and meetings based upon own initiative through personal knowledge of workload and current issues of importance. Remind assigned Government staff of appointments and brief them on matters to be considered before the scheduled meeting. On own initiative, reschedule staff appointments when their schedules change; and
• Manage designated executive’s office files, which may involve establishing new files and disposing of outdated or otherwise unneeded records.

Minimum/General Experience:

• Five years of experience performing office administration duties without day-to-day direction;
• Experience working for a federal government agency;
• Accurate typing of at least 35 words per minute;
• Proficient in the use of current Microsoft products such as PowerPoint, Word, Excel, Outlook, Skype, Access, SQL, SharePoint, current web browsers (i.e. Internet Explorer, Edge, Google Chrome, etc.), Adobe Acrobat, and scheduling/navigating conference applications (i.e. Adobe Connect, PolyCom VTC), automated administrative tracking management systems (i.e. travel management using E-2 travel, time and attendance), and other work-related data entry systems;
• Highly proficient in grammar, spelling, punctuation, and preparation of standard/ office documents;
• Familiar with the Government Style Manuals; and
• Demonstrated experience communicating with individuals at all levels, both orally and in writing.

Minimum Education: High School Graduate or GED

This is an onsite position.

Statement of Non-Inclusivity:
This job description is not to be construed as a complete listing of the duties and responsibilities that may be given to any employee. The duties and responsibilities outlined in this position may be added to or changed when deemed appropriate and necessary by the person who is managerially responsible for this position.
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Clason Point Partners Inc. "CPP" is a Diversified Services Government Contractor, focused on the delivery of standards-based, best of breed solutions and services for our customers. CPP provides a wide range of services including Program Management, Information Technology "IT" Support, IT Management, Health Informatics, Financial, Logistics, and Administrative Support Services.

CPP is committed to providing excellent service, quality products, and on-time delivery for all our customers. We achieve this by combining experienced personnel with structured project management methodologies, which emphasize metrics-based quality assurance to ensure continuous delivery of quality service.

All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, protected veteran status, or disability status.

Job Type: Full-time

Pay: $26.03 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Administrative: 5 years (Preferred)

Work Location: In person