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Heartland Dental and Supported Offices
Grand Rapids, MI | Full Time
$45k-57k (estimate)
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Receptionist/Operations Assistant
$40k-53k (estimate)
Full Time | Business Services
2 Months Ago
Clark Hill is Hiring a Receptionist/Operations Assistant Near Grand Rapids, MI
Clark Hill PLC
Position Description
Position: Receptionist/Operations Assistant
Reports To: Office Manager-Lansing & Grand Rapids
Status: Full Time, Non-Exempt
Summary:
The Receptionist/Operations Assistant is responsible for supporting all day-to-day operations of the reception desk, as well as providing administrative support to the Office Manager and general office administrative support as needed.
- Efficiently admit and greet all clients and visitors
- Answer incoming phone calls and direct appropriately
- Proactively ensure that excellent housekeeping standards are maintained in client facing areas (reception, lobby, restrooms, conference rooms, etc.)
- Provide visitors with parking assistance (directions, validations, etc.)
- Provide administrative support to the Office Manager, including review of unidentified mail, vendor invoices, etc.
- Assist with office social event planning
- Assist with reporting maintenance issues and work orders
- Coordinate parking and facility access cards
- Process incoming payments
- Schedule conference rooms and coordinate set-ups with Office Services
- Prepare quick checks for filing fees, etc.
- Team with backup receptionist to ensure adequate front desk coverage
- Provide all clients, visitors, and team members with exceptional service
- Provide general office and administrative support as needed/assigned
- Support the office running smoothly and in a positive direction. The Office Manager for the Grand Rapids office travels between two offices and is not on-site full time. The Office Manager and the person in this role work as a team to support these goals. Engage the Office Manager whenever necessary.
Experience/Education
- High school diploma or GED equivalent required.
- At least 2 years of reception/office administrative work experience
Knowledge, Skills, Abilities
- Punctuality and attendance are critical to this role
- Consistently great customer service
- Professional demeanor and positive, mature, helpful attitude
- Excellent prioritization skills
- Must demonstrate initiative and exercise good judgment
- Able to work independently with minimal supervision
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel
- Willingness to learn new skills and responsibilities
- Team player orientation
The salary range at the time of posting is $40,000.00-$45,000.00 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
Clark Hill PLC is an Equal Opportunity Employer
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$40k-53k (estimate)
POST DATE
03/31/2024
EXPIRATION DATE
05/29/2024
WEBSITE
clarkhill.com
HEADQUARTERS
AUSTIN, TX
SIZE
500 - 1,000
FOUNDED
1890
CEO
THOMAS ANSON
REVENUE
$50M - $200M
INDUSTRY
Business Services
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About Clark Hill
At Clark Hill, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. With locations spanning across the United States, Ireland, and Mexico, we work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals. Clark Hill. Simply Smarter.
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