2 Administrative Assist. I (COMMUNITY DEVELOPMENT-ENGINEERING) 033023 Jobs in Sunrise, FL
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City of Sunrise is Hiring an Administrative Assist. I (COMMUNITY DEVELOPMENT-ENGINEERING) 033023 Near Sunrise, FL
- Coordinates, manages, monitors, and analyzes assigned special projects and programs; evaluates effectiveness and efficiency; makes recommendations for improvements; and receives and resolves complaints and concerns regarding projects and programs.
- Provides technical assistance to other personnel in implementing new or modified systems, methods, or procedures; prepares detailed written procedures and new or revised forms; develops plans for implementation; conducts necessary training of personnel regarding new or revised methods; and monitors and observes results achieved.
- Relieves supervisor of clerical and administrative details in matters not requiring policy decisions concerning organizational activities and established policies and procedures.
- Composes correspondence, reports, memoranda, forms, etc.; interprets administrative policies; relays instructions and policy and procedural decisions; and represents supervisor at conferences and meetings, including contacts with outside agencies.
- Participates in the formulation, preparation, and control of department budgets through the following: compiling and analyzing financial information; coordinating the preparation of budget narratives; making budget projections; preparing budget-related documents and charts; preparing and/or supervising preparation of budget reports; and conducting and supervising cost analysis and budget impact studies, etc.
- Takes and transcribes materials from recording media; attends meetings, conferences, and governing boards as recording secretary.
- Researches and compiles data from a variety of sources in connection with special reports, budget preparation, and other matters; assembles materials for supervisor’s reply to correspondence demanding personal attention
- Assists in preparing drafts of rules and regulations pertinent to the entire City or to the particular department assigned; prepares a variety of written documents including study plans, special and regular reports, systems and organizational analysis, work flow charts, etc.
- Receives, processes, and maintains accurate records for assigned department; assists with public record requests as assigned.
- Greets visitors; answers phones; monitors visitors’ manual/electronic log; logs information in/out; answers phones; and processes department mail.
- Tracks documents/activities and follows-up in assigned areas.
- Renews vehicle registrations; monitors GPS system; monitors P-cards; makes travel arrangements; notarizes documents; and processes reimbursements as assigned.
- Oversees specific tasks based on department assignment such as administering typing tests to applicants.
- Orders supplies; processes purchase requisitions; and monitors administrative and specialized budgets for assigned area.
- Operates and performs minor maintenance on office equipment such as copiers.
- Performs related work as required.
- Graduation from an accredited high school, vocational school or possession of a G.E.D equivalency diploma
- PROOF OF EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.)
- Three (3) years of experience assisting an executive in the study, analysis, and review of administrative programs, projects, policies, and procedures; assisting in the solution of management and administrative problems; or overseeing programs, projects, or administrative functions
- Two (2) years of experience as an administrative assistant or Administrative Support IV with the City of Sunrise
- An acceptable combination of education, training and professional experience
- Experience must have included researching problems/issues, the exercise of judgment and discretion in presenting recommendations and solutions, and independently composing memoranda, reports, and other correspondence
- Proficiency with Microsoft Word and Excel required
- Must be able to successfully pass a typing test with a minimum typing score of forty (40) words per minute
- Eligible candidates will be required to pass a proficiency assessment in Microsoft Word, Excel, and Keyboarding
- Knowledge of Tyler Technology/EnerGov software preferred
PHYSICAL REQUIREMENTS
- Light physical effort is exercised. Duties may involve repetitive movements, some lifting, carrying, pushing and/or pulling of objects and materials up to thirty (30) pounds. Descending and climbing stairways and extended periods of sitting and standing may be required.
- Work is performed primarily in a standard office environment or in the field. Tasks are regularly performed without exposure to adverse environmental conditions.
- The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing.
- Knowledge of administrative assistant methods, techniques, and procedures.
- Knowledge of modern office procedures, practices, and equipment.
- Knowledge of protocol and the proper order of etiquette in conducting administrative assistant activities with City and other officials.
- Knowledge of the functions, processes, and principles of management.
- Knowledge of the techniques and methods used in administrative analysis.
- Knowledge of the organizational structures, functions, operations, objectives, and goals of municipal government.
- Knowledge of appropriate laws, rules, regulations, and procedures governing City operation.
- Knowledge of computer-related terminology and of data processing equipment capabilities and limitations.
- Skill in using Office and department software.
- Ability to research and develop information from a variety of sources.
- Ability to operate a personal computer and other office machines with accuracy and speed.
- Ability to establish and revise office policies and procedures.
- Ability to oversee assigned clerical staff.
- Ability to prepare detailed written reports and procedures.
- Ability to select and/or devise analytical techniques and methods suited to the solution of management problems.
- Ability to manage projects effectively and meet deadlines.
- Ability to manage multiple, high-priority assignments.
- Ability to communicate effectively and persuasively, both verbally and in writing.
- Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public.
- Ability to deal with competing priorities and varied responsibilities.
- Ability to work efficiently and effectively to develop win-win solutions.
Job Summary
Full Time
Consumer Services
$40k-50k (estimate)
04/01/2023
04/28/2024
sunrisefl.gov
SUNRISE, FL
1,000 - 3,000
1961
PAUL ROWELL
$50M - $200M
Consumer Services
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About City of Sunrise
The City of Sunrise, located in western Broward County, is home to approximately 92,000 residents and host to several million national and international visitors each year. Situated in the heart of the tri-county region (Miami-Dade, Broward and Palm Beach), we are proud to be the gateway to a vast number of residential, business, entertainment and cultural opportunities - and the stage for spectacular, color-washed sunsets. Sunrise is the 26th largest of Florida's 400+ incorporated municipalities, as well as one of its most progressive. Yet it remains a friendly place where natural beauty is v...alued and lush landscaping is used to enhance neighborhoods, thoroughfares and public places. Sunrise also maintains its long-standing commitment to developing and maintaining itself as a sustainable community that preserves the past while planning for the future. A full-service city with a staff of approximately 1,160 and an annual budget of just over $340 million (fiscal year 2016-2017), we pride ourselves on providing an exceptional environment in which to live, work and play. That's why we're South Florida's leader in providing quality-of-life facilities and superior city services. Whether you're a Sunrise resident or business owner - or are planning a visit to our City - we hope you'll find this site a rich source of information. Welcome.
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The job skills required for Administrative Assist. I (COMMUNITY DEVELOPMENT-ENGINEERING) 033023 include Administrative Support, Communicates Effectively, Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assist. I (COMMUNITY DEVELOPMENT-ENGINEERING) 033023. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assist. I (COMMUNITY DEVELOPMENT-ENGINEERING) 033023. Select any job title you are interested in and start to search job requirements.
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