(OVER)

INVITES APPLICATIONS FOR

ADMINISTRATIVE AIDE

SALARY: $3,949-$4,818/month

DEFINITION: A universal position, the classification of Administrative Aide has the potential to

serve a multitude of administrative functions within the City, depending on the

specific needs of each Department and the specialties, interests and talents of our

candidates. This recruitment will establish a year long, City-wide eligibility list for

Administrative Aide. Please note: a position may, or may not, be classified as grant
funded and/or limited term within this classification.

DESIRABLE

QUALIFICATIONS: Applicants must have graduated from an accredited college with an Associate’s

degree in business or related field and four years of clerical experience that involved

independent research and/or report compilation or any combination of training and

experience that provides the desired knowledge and abilities. Qualified candidates

must possess knowledge of Municipal organization; data collection compilation and

analysis techniques; graphic display and report writing styles and techniques;

intergovernmental relations and administrative organization. This position requires

the ability to collect, interpret, and analyze data; prepare graphic displays and written

reports; read, understand and interpret regulations, ordinances, and simple technical

documents; suggest procedural or work methods improvements; establish and

maintain effective working relationships with superiors, peers, subordinates and the

general public; communicate effectively, both verbally and in writing; use correct

English including grammar, punctuation, and spelling; understand and follow verbal

and written directions; analyze situations and resolve within established policy; and

type at a rate sufficient to perform the assigned duties.

REPRESENTATIVE

DUTIES: Researches, compiles, tabulates, and analyzes factual data; prepares written

correspondence, drafts reports, and makes written recommendations based on

interpretation and analysis of factual data, policies, regulations, ordinances, work

production records, simple technical documents, or observations; assists with goal

setting for assigned projects; monitors progress; evaluates performance against

established standards; recommends changes; reports on accomplishments to date;

promotes and publicizes projects; prepares graphic displays and exhibits; designs

brochures and pamphlets; writes press releases and pubic service announcements;

answers public inquiries and investigates complaints; conducts facility tours; may

present training sessions and workshops and make public presentations on work

projects; makes field visits to observe and gather data to assess the project progress

or investigate complaints; may attend meetings, seminars and presentations to remain

current on job related topics; performs a variety of specialized clerical duties

associated with projects and in support of the operation of the department; may

function as special staff assistant or office manager and oversee the work of others;

and represents and supports the policies and procedures established by the City

Council, City Manager, Department Heads, and Division Chiefs.

ADDITIONAL

REQUIREMENTS: Possession of, or ability to obtain and maintain a valid California Driver’s License.

SELECTION

PROCESS: Screening will consist of a competitive assessment of relevant education, training and

work experience to be followed by a written test and interview before an Oral Board

to determine the most qualified candidates. Applicants meeting the minimum

qualifications are not guaranteed advancement to an interview, and the decision

of the screening committee is final. Those candidates who are determined eligible

for appointment to the position will be placed on the City’s Certified Eligibility List.

Applicants will receive written notification regarding the results of all phases of the

recruitment process up to the establishment of the Eligibility List, if applicable. The

City reserves the right to alter the testing process, as needed, without notice.

Candidates whose training and work experience most closely corresponds with the

duties that are expected to be performed will be contacted by the Department

Director for further consideration of appointment to the position.

TO APPLY: Apply online at www.ci.porterville.ca.us or submit evidence of qualifications, along

with a completed City of Porterville Employment Application Form (a resume may

be included, but does not substitute for a completed application), to the Human

Resources Office, City of Porterville, 291 North Main Street, Porterville, CA 93257

by no later than 4:00 p.m., Friday, August 26, 2022.

SPECIAL

CONDITION: Prior to appointment to the position of Administrative Aide candidates must pass a

background investigation, fingerprint check, and physical examination.

The City of Porterville is an equal opportunity employer (EEO) and is compliant with

the Americans with Disabilities Act (ADA). If you believe you need accommodation

under the ADA in the testing process for any position for which you intend to apply,

please contact the Human Resources Division at (559) 782-7441 to request such

accommodation. The City prohibits discrimination on the basis of race, color,

religion, creed, sex, national origin, eithnicity, age, disability or medical condition,

Acquired Immune Deficiency (AIDS/HIV) or AIDS related conditions, political

affiliation, sexual orientation, ancestry, marital or domestic partner status, gender

identity, parental status, veteran status, height, weight, or any other basis protected by

law.