Position Summary

The mission of the Marion County Community Corrections Agency is to improve the lives of people in our community. Our role is to provide community supervision, as an alternative to incarceration, using evidence-based practices and comprehensive case management.
Job Summary
This Position is responsible for processing, expending, accounting, reporting, and auditing funds received by MCCC through any grant program. The incumbent will be responsible for coordinating closely with the OFM and the Grants division. Incumbent will research grant opportunities and review requirements for submission and compliance. The incumbent will utilize independent judgment in the absence of standard operating policies or procedures. Incumbent will function without supervision and will help establish and ensure that policies and procedures for MCCC and the city/county are adhered to in an effective manner. Position reports to the Accounting Administrator- Finance Supervisor.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Coordinate with MCCC leadership regarding grant applications, awards, and compliance
• Serve as the department liaison for grant on matters related to budgets, billing and invoicing, record-keeping, and reporting
• Manage the financial transactions associated with grant funds and track grant funds from open to close of award period
• Draft grant narratives for newly proposed projects and submit in grants portal
• Oversee the appropriate financial practices and monitoring of grant expenditures by purchasers
• Review and analyze MCCC expenses versus grant allocations and audit the budget and expense transfers related to grants
• Monitor cash balances for timely and ongoing submissions of grant reports relating to projects
• Ensure compliance with federal regulations, guidelines, and policies relating to local and federal laws
• Oversee submission and accuracy of grant audit and performance reports for grant projects
• Manage project administration components of contract claims, project budget, and status reports
• Assist in developing new processes, organizational policies, or tracking spreadsheets to monitor grant statuses, payments, budgets, etc.
• Maintain tracking spreadsheets to provide accurate updates on all grants and payments
• Coordinate with MCCC departments and leadership to ensure sufficient documentation is provided and is accurate and timely
• Review and analyze supporting documentation of submitted reports
• Prepare and present audit information to OFM and the Grants Division including information on the department’s various grants
• Establish and maintain strong relationships with agencies and organizations providing funding
• Review grant contracts and agreements to ensure accuracy of information including agency name, award amount, etc.
• Provide support and back up for all functions of the Finance team, including contracts
• Must maintain confidentiality at all times
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor's Degree in a related field and two (2) years of related work experience is preferred. An equivalent combination of education, training and work experience may be utilized in lieu of degree. Must possess excellent people skills, excellent communication skills, and the ability to work well with a diverse customer base including internal management and staff, City-Council, and the public. Computer knowledge of spreadsheet(s), database(s), and other software is also required. Must be able to type and create reports, and spreadsheets as needed. Ability to read and interpret documents such as city ordinances, contracts, and policies. Prior finance experience. Experience in planning, organizing, implementing, and evaluating programs. Ability to handle multiple projects and work under stress; ability to exercise professional judgment and make decisions. Requires a high level of interpersonal, problem solving and analytical skills; requires ability to take initiative and meet objectives and deadlines, good communication skills, as well as experience in public speaking. Must have and maintain a valid driver’s license. Extensive knowledge of Microsoft Office.