Are you a service-focused and detail-oriented administrative professional looking for a purposeful career? Are you skilled in the areas of oral and verbal communication, multi-tasking, critical thinking, and are adept with technology? The City of Cedar Rapids is seeking to hire an Administrative Assistant to support our Engineering Division of Public Works. The City of Cedar Rapids has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose – serving the residents, businesses, and visitors of Cedar Rapids.
About our Organization

Essential Duties & Responsibilities

• Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel.
• Maintains department manager’s calendar and coordinates and schedules meetings as directed.
• Receives and processes receipts and invoices.
• Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel.
• Performs data entry in assigned software programs.
• Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems. Processes and distributes mail.
• Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.
• Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data.
• Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations.
• Performs related work as required.

Required Education and Experience

• High school diploma or equivalency and 1 to 3 years of clerical or administrative experience;

• An equivalent combination of education and experience (i.e., one year of relevant experience may substitute for one year of education)
• Excellent written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Office
• Ability to work collaboratively with a diverse population

Work Schedule

Equal Opportunity/Affirmative Action Statement
The City of Cedar Rapids is an equal opportunity/affirmative action employer. All job applicants will receive consideration for employment free from discrimination on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).
Applicants with Disabilities
We respect and value people with disabilities and are committed to providing a workplace culture of disability inclusion. People with disabilities are supported during the hiring process and are encouraged to apply for employment with the City of Cedar Rapids. In support of the Americans with Disabilities Act, reasonable accommodations will be provided to those in need of assistance with the application and interview process. To request an accommodation, contact the City's Human Resources department by phone at 319-286-5000 or by email at hr@cedar-rapids.org.

We offer benefits and beyond for our employees and their families!

• Multiple health insurance plans administered by Wellmark Blue Cross and Blue Shield with low employee premiums, deductibles, and co-insurance (view our benefits summaries for more information: Choice Plan (Download PDF reader) and Traditional Plan (Download PDF reader))
• Expansive Wellness Program and low cost onsite exercise facilities
• Dental Insurance with Delta Dental of Iowa
• 100% city paid basic life insurance
• Other voluntary benefits offered including vision, long-term disability, and supplemental life insurance
• IPERS Retirement - Iowa Public Employees Retirement System, with contributions of 6.29% employee/ 9.44% City (IPERS) (Download PDF reader)
• Deferred Compensation (IRS Section 457) retirement programs
• Generous paid time off AND 11 paid holidays per year
• Paid Parental Leave program with 4 weeks of paid time off
• Annual salary increases, AND an annual accross-the-board increase (determined by available budget)
• Longevity Pay for years of service
• Educational assistance up to $3,000 per year
• A culture that is supportive and committed to professional development opportunities
• Public Service Loan Forgiveness – Employees may qualify for the PSLF program which forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments while working full-time for a qualifying employer. See more information here