HR Generalist

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HR Generalist

Salary

$57,406.00 - $91,849.00 Annually

Location

Human Resources, GA

Job Type

Full time

Job Number

2024-00205

Department

Human Resources

Opening Date

02 / 19 / 2024

Closing Date

3 / 6 / 2024 11 : 59 PM Eastern

Description

Benefits

Questions

Job Summary & General Information

Applications / resume will be reviewed every week

Week of March 11 and 18 - first round of interviews

This is an fantastic opportunity to become part of a great organization and supportive team! The ideal candidate will have high critical thinking skills with mind focused on continuous organizational and professional improvement.

Highly organized, self-starter, resourceful, who is passionate for their work, who responds to challenges with a positive can-do attitude while building strong relationships and balancing competing priorities.

Under the direction of the Director of Human Resources, performs a variety of technical and administrative functions in support of the Human Resources (HR) Department.

This position has responsibilities in the areas of employee relations, recruitment, compensation, training, payroll, leave of absence, HRIS and records administration.

The position requires a high degree of analysis, individual judgement, attention to detail, organizational skills and time management.

The position requires the ability to handle highly sensitive and confidential information with a variety of factors in a diplomatic and processional manner.

The salary for the position is $70,000 / - depending on qualifications.

Overview of Duties and Responsibilities

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.

The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and may not necessarily convey the qualifications of incumbents within the position.

Process payroll-action-forms and initiates status changes in payroll; work closely with Finance personnel regarding the implementation of various payroll adjustments.

Maintain pay grade / range tables; inputs changes including promotions, reclassifications, transfers, new hire, terminations, and other adjustments.

Coordinates the City’s return to work process. Maintain continuous communication with employees. Coordinates all temporary modified duty assignments;

follows-up on open cases.

Acts as HR’s first point of contact; receives calls and visitors and answers questions regarding open positions, procedures, policies, onboarding, etc.

Acts as the City’s ADA Coordinator, in maintaining the City’s Transition Plan and responding to complaints that a program, service, or activity of the City, is not accessible to persons with disabilities.

Maintains all required trainings required for this role.

Identifies and develops reports, queries, and smart Excel spreadsheets in support of tracking and auditing data; troubleshoots problems with HRIS and provides HR staff support and ongoing training.

Assist staff in tasks supporting recruitment, onboarding and offboarding, HRIS, compensation, internal investigations, employee training and recognition.

Performs maintenance of the HRIS system ensuring timely data input, accuracy of information and maximum system utilization.

Acts as coordinator for system enhancements focused on improvements in data entry and retrieval.

Supports and coordinates performance evaluation process, maintains calculations spreadsheets and uploads salary changes into HRIS system.

Assists with department budget preparation.

Monitors employee Performance Improvement Plan (PIP) process.

Coordinates tuition reimbursement program; communicates with employees; audits expenditures and prepares annual budget request;

develop and maintain relationships with educational institutions.

Participates in orientation activities, and ensures new hire paperwork is timely and accurately completed.

Coordinates HR Records' Retention Program. Provide guidance to Administrative Assistant in the maintenance of personnel records.

Assist responding to open records requests in accordance with the Freedom of Information Act (FOIA) federal and state laws and Verification of Employment (VOE).

File compliance reports with state and federal government as needed..

Respond and participates in unemployment procedures.

Acts as backup for Administrative Assistant during their absence.

Independently compose correspondence and reports related to assigned area of responsibility.

Compile HR data, generate reports, and analyze trends to provide insights for decision-making and strategic planning. Utilize HR systems and tools to streamline processes and enhance efficiency.

Participate in professional associations, attend training, and stay abreast of new trends and innovations. Prepares recommendations for incorporating applicable improvements to HR processes, HRIS and applicable policies and procedures.

Provide responsible and timely assistance to the HR staff in day-to-day activities, prepares reports, correspondence and assists in a variety of special projects as assigned.

Perform other related duties as assigned by immediate supervisor.

Knowledge, Skills & Abilities required

Knowledge of :

Office practice in a HR environment.

Principles of governmental organization and municipal government.

Excellent time management skills with a proven ability to meet deadlines.

Principles and practices of effective customer service and public relations methods and techniques.

Basic principles and practices of budget preparation and administration.

Working understanding of computer security procedures and protocols.

Extensive knowledge of spreadsheet development and maintenance.

Intermediate level : Outlook, Word, PowerPoint, and Adobe Acrobat Pro.

Advanced level : Microsoft Teams and Excel.

Relevant local, state, and federal laws, ordinances, and rules.

Strong analytical and critical thinking skills.

Excellent written and oral speaking skills are required.

Ability to :

Effectively handle and prioritize multiple tasks while dealing with frequent interruptions and deadlines. Excellent attention to detail and high-level time-management and organizational skills.

Establish and maintain cooperative working relationships with employees and the public.

Perform a full range of advanced and routine administrative work.

Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.

Understand, interpret, and apply general and specific administrative and departmental policies and procedures and provide information regarding the content of the Employee Manual and Benefits Handbook and other HR related programs.

Communicate clearly and concisely, both orally and in writing.

Learn new technologies and HR practices through study and training.

Exercise good judgement and initiative.

Objectively assess and bring to resolution certain employee relations in respective areas of responsibility.

Understand and follow complex oral and written guidelines and instructions.

Organize large volumes of records for scanning, uploading and retrieval in HRIS.

Answer moderately involved questions regarding recruiting and employment practices.

Give presentations to groups for informational and instructional purposes.

Develop and maintain complex reports and smart spreadsheets.

Prepare correspondence and memoranda.

Work independently as well as in a team environment.

Maintain professional composure when confronted by stressful situations.

Be flexible, creative, decisive and exercise sound judgement in order to assist in a fast-paced environment, while working under pressure and managing competing priorities.

Minimum Qualifications

Combination of education and experience sufficient to successfully perform the essential functions of the job qualifies.

Required :

Associates degree in HR administration, public / business administration, organizational development, or a related field.

Four years of progressively responsible administrative and technical experience in support of HR programs related to area of assignment including two years' experience working with HRIS systems.

Must be organized, accurate, thorough, dependable, and have strong technical skills and self-initiative.

Thorough working knowledge of Excel and Outlook.

Possession and ability to maintain a valid driver's license.

Preferred :

Professional HR certification preferred (i.e., PHR, SHRM-CP, IPMA-HR, CHRP, etc.).

Experience working in local or municipal government.

NEOGOV, Munis, and SharePoint proficiency.

Physical Demands & Work Environment

Physical : Primary functions require sufficient physical ability and mobility to work in an office setting and operate office equipment.

• Continuous sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment;
• pinch grasp to manipulate writing utensils. Frequent side-to-side turning of neck, walking, standing, bending, stooping, pushing / pulling, and twisting at waist;

moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards.

Occasional squatting, kneeling, and reaching above and at shoulder height; moderate grasping to manipulate reference books and manuals.

Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing : Hear in the normal audio range with or without correction.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supplemental Information

This job description does not constitute an employment agreement between the City of Alpharetta and employee and is subject to modifications as the needs and requirements of the position change.

The City of Alpharetta is an Equal Employment Opportunity (EEO) employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Employee Manual & Benefits Handbook or bona fide occupational qualifications).

In compliance with the Drug-Free Workplace Act of 1988, the City of Alpharetta is committed to providing a safe, quality-oriented and productive work environment consistent with the standards of the community in which it serves.

Alcohol and drug abuse poses a threat to the health and safety of City’s employees and to the security of the City’s equipment and facilities.

For these reasons, the City is committed to the elimination of drug and alcohol use and abuse in the workplace.

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination.

Under the ADA, a person has a disability if they have a physical or mental impairment that substantially limits a major life activity.

The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job.

In compliance with the ADA, the City of Alpharetta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Medical, Dental and Vision

Medical : 2 High Deductible Health Plan (HDHP) options (HRA and HSA) with lower monthly costs. Dental : no deductibles. Coverage includes preventive, basic, major restorative, and child orthodontia.

Vision : eye care and eyewear (contacts, lenses and frames). Laser correction procedures. FSA : Medical and dependent care.

Retirement Health

Medical Coverage : retirees (age 55 and 10 yrs. of service) may continue individual coverage up until Medicare eligibility at age 65.

Medical Reimbursement : retirees (age 55 and 15 yrs. of service) receive a monthly reimbursement benefit as periodically determined by the Pension Board of Trustees.

Retirement

Defined Contributions 401(a) : City contributes 10% of employee's annual base pay. Vested benefit accrued at 20% a year, with full vesting after 5 years of service.

Deferred Compensation (457) and Matching Contributions : employees may elect to participate at any time. After 1 year of continuous employment, City matches employee's contributions, up to 5%.

Paid Holidays

10 City Holidays and 1 Personal Holiday upon hire and every Jan. 1st.

Paid Parental Leave

2 weeks paid parental leave for birthmother, spouse and adoptive parents (after 1 year of employment).

Georgia College Savings (529)

Employees can opt to participate in this state-sponsored, tax-advantaged college savings plan.

Tuition Reimbursement

After 1 year of employment, employees may receive tuition reimbursement up to a rate equivalent to 15 credit hours at Georgia State University annually.

Reimbursement is based on prior approval, course grades, and annual program funding.

Employee Assistance Program (EAP)

24 / 7 assistance. 6 confidential counseling sessions per issue for employee and / or family member.

Group Term Life Insurance and AD&D

Employee : 3.5 x annual base pay up to annual maximum. Spouse : $5,000. Child : $2,500. Premiums paid 100% by the City.

Disability Insurance

Short-Term Disability : 66.67% of base pay after 14 days of disability. Long-Term Disability : 60% of base pay after 26 weeks of disability.

Premiums paid 100% by the City.

Paid Time Off (PTO)

PTO is provided for rest, recreation, illness and family needs. Hours are accrued bi-weekly.

0.0 - 1.0 yrs of service - 12 days annually

1.1 - 5.0 yrs of service - 18 days annyally

5.1 - 10.0 yrs of service - 24 days annually

10.1 yrs of service - 27 days annually

Please see complete Benefits Summar () y for details.

Additional Amazing Benefits

Employer of Choice. Great work atmosphere.

100% discount on City Recreation & Arts Programs ()

FREE Wellness Program and Annual Flu Shots

Direct Deposit

Employee Recognition and Service Awards

Bereavement Leave

PTO Sell Back Days

For more information click here () for City's Complete Employee Benefits Summary.

Benefits are subject to change at any time and based upon funding and approval by City Council. Eligibility, coverage, exclusions and limitations may apply.

For specific information please refer to the City's Employee Health Benefits Summary () , Employee Handbook () , or contact Finance Department - Benefits Division.

In 200 words or less, please describe why you are interested in this position and why you are interested in working in human resources field?

How many years of experience, training or experience you have working in human resources role? Be specific.

Please provide at least one example where you utilized your skills, training, and education to develop an complex spreadsheet.

What was the spreadsheet used for?

Tell us about your experience working in a fast-paced environment, while dealing with multiple interruptions and managing competing priorities.

Required Question

Agency

City of Alpharetta, GA

Department

Human Resources

Address

2 Park Plaza Alpharetta, Georgia, 30009

Website

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Last updated : 2024-03-08