The Human Resources Manager oversees and maintains local, state, and Federal employment compliance for all Team Members. The HR Manager is expected to be a conceptual thinker with fantastic organizational and conflict management skills. The HR Manager should exhibit strong decision-making skills and a deep understanding of employee relationships and staffing management to ensure success. Top candidates will be comfortable “working in the grey” and have laser focus on the details.
Requirements/Responsibilities
Compliance

• Maintain a working knowledge of relevant local, state, and federal legislation for labor compliance
• Partner with Owner/Operator to ensure personal liability and risk management to protect the interests of the organization and its employees
• Partner with the Chief of Staff and Dir. People & Organizational Development to create policies and systems to ensure a safe and compliant workplace
• Serve as the organization’s COVID-19 Point of Contact (POC) to issue work clearance for weekly testing Team Members, manage changes to COVID-19 regulations, and address all other related inquiries
• Correspond with OSHA Consultant monthly and maintain OSHA binder
• Correspond with Bambee and ensure HR policies and procedures are met
• Ensure accessibility and disability resources are provided to ensure workplace safety
• Work with legal firm to update employee handbook each quarter and notify employees of any changes
• Review and respond to all EDD claims, Sedgwick and workman’s compensation claims, and Pasadena City and Health Communications
• Serve as the primary point of contact for labor lawsuits alongside the organization’s legal representation
• Participate in coaching conversations with Team Members and leaders to correct behavior to ensure compliance
• Ensure break policy is followed and track all meal penalties
• Oversee admin in the monthly payroll audit
• Order local, state, and federal labor posters and ensure they are posted in the restaurant
• Oversee all child support claims and ensure paycheck deductions
• Communicate and facilitate benefits related to disability, FMLA, and Maternity/Paternity leave

Employee Files

• Issue paperwork required of new Team Members during orientation and onboarding

Audit existing Team Member files for proper paperwork monthly

• Track completion of required trainings and certifications (e.g. Food Handler’s Cards, ServSafe Certification, Worker’s Permit, Sexual Harassment Training, COVID-19 Vaccination Status, etc.)
• Prepare Department of Labor i9 archives separated from employee files

Payroll

• Issue disciplinary action and accountability to Team Members for failure to record time in accordance with labor law
• Issue exception pay, bonus checks, and other special circumstances as it relates to wages
• Ensure premium deductions are recorded for healthcare, vision, dental, etc.

Benefits & Employee Resources

• Partner with external Insurance/Benefits Broker to ensure ACA reporting compliance
• Notify employees when they become eligible for insurance and retirement benefits
• Provide and answer Team Member FAQS as they relate to benefits
• Partner with Owner/Operator to design PTO system
• Create an annual budget and tracking system for benefits issued and used to reevaluate benefit package annually
• Serve as primary point of contact between CFA, 3rd party vendors, and employees as it relates to benefits and resources.
• Ensure CFA Home Access is issued and updated for all leaders of the organization

Advancement & Termination

• Participate in coaching and disciplinary conversations regarding promotion, suspension, and termination
• Maintain systems for internal promotions pertaining to applications, interviews, etc.
• Generate offer letters for new Team Members and leaders
• Conduct exit interviews, issue last paycheck, and receive CFA property (uniform, keys, card swipes, etc.) at a Team Member’s termination
• Notify admin to remove employees from Back-office system, email, and Slack upon termination

The full description provided at Interview.
Special Instructions
Please do not send any emails, resumes, or call.
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Simply submit a ZippyApp application package which may include the Common Employment Application, Resume, and a Cover Letter. In your Cover Letter, please write a short paragraph describing yourself and why you would make a great addition to our team.
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