Pre-Employment Functions:

• Conduct short pre-screening interviews with all applicants to determine suitability for employment.
• Distribute employment applications as requested and refer applicants to proper department(s).
• Conduct reference checking, abuse registry checks, and certification/licensure checks (if applicable), prior to giving job offer.
• Conduct criminal background checks, as required, on all post-offer applicants.

Personnel FileMaintenance/Benefit Administration:

• Prepare employee files for Orientation.
• Maintain accurate and current personnel files and logs.
• Maintain all employee benefit records.
• Maintain, on a daily basis, a record of disciplinary action and work attendance, including call-ins, leave of absence, sick leave, FMLA leave, and Workers’ Compensation leave.
• Maintain a record of due dates for all performance evaluations and notify supervisors when evaluations are due.
• Assist with maintaining TB skin test and Hepatitis B shots due dates and notify supervisors when such items are due for their department. Maintain records in confidential files.
• Notify employees of end of 90-day probationary period and corresponding eligibility for benefits. Maintain current and accurate records of benefits eligibility.
• Maintain I-9 forms. Responsible for completing appropriate employer sections of the I-9 forms. Verifies that employees are eligible for employment. Responsible for following up on work authorizations that expire.

Training:

• Coordinate and conduct new hire Orientation with employee follow-up.
• Assist with coordinating training for non-certified nursing assistants, as necessary.
• Assist with coordinating all full staff in-service education programs.
• Conduct full-staff in-service education programs as directed by Administrator.
• Assist with departmental in-service and training programs as directed by Administrator.
• Maintain records (sign in sheets, summary of in-service presented, and employee listing of in-services attended) for all in-service education, staff and departmental meetings.
• Coordinate all training programs that are held within the facility in accordance with this facility’s desire to emphasize training as a primary factor in providing top quality resident care.

Other Duties:

• Mentors department supervisors on human resources issues and programs.
• Interprets and provides guidance to management staff on employee relations matters ensuring that appropriate employment laws are being followed.
• Analyze various HR metrics and make recommendations to improve efficiency, reduce costs, minimize risk and reinforce company objectives.
• Conduct all exit interviews.
• Ensure that all required posters and documents are posted in appropriate locations throughout the facility.
• Be present as a silent witness at disciplinary action involving significant performance issues or potentially volatile situations.
• Maintain confidentiality of resident and facility records/information.
• Others as directed by the administrator.