Administrative Assistant V, Washington DC

Join the team who values your skills and expertise. Cherokee Nation System Solutions (CNSS) helps federal agencies improve productivity and find innovative solutions. Taking a personalized approach, CNSS offers a complete line of innovative services and consulting to government agencies, including call center, application modernization, data utilization, advanced analytics and IT infrastructure. Your valuable skills can help us give customers the support they deserve and the quality they expect from our team – a team of experts, like you.

Cherokee Nation System Solutions is part of Cherokee Federal – a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. For more information, visit cherokee-federal.com .

SUMMARY

The Administrative Assistant V provides administrative support to the Contracting Officer’s Representatives overseeing contracts and programs in the Bureau of International Narcotics and Law Enforcement (INL).

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists the COR(s) with securing/recommending approval for deviations from approved budgets, plans, schedules, scopes of work, and document the changes accordingly. Assists the COR(s) with identifying areas for program cost savings and makes appropriate recommendations.
• Assists the COR(s) with reviewing and approving contractor invoices. Assists the COR(s) with conducting analyses of spending trends in order to ensure compliance with spending plans and to anticipate potential funding issues.
• Assists the COR(s) with overseeing the development and implementation of a series of contractor reports that ensure a regular flow of management information regarding contract activities among all concerned parties, including contractors, program offices/officers, and INL’s senior management team. Provides assessments of contractor progress, as requested.
• Participates in strategic discussions with the COR(s) to assess program performance and to plan future program activities inclusive of contract requirements.
• Assists the COR(s) with coordinating all contractor services to ensure seamless support for course delivery.
• Assists the COR(s) with coordinating with program and contracting officers to ensure uninterrupted support on contracted activities through timely execution of contract options or solicitations.
• Assists the COR(s) with identifying any gaps in support of program requirements and make recommendations on solutions.
• Works closely with the COR(s) to analyze program needs for contractor support, as well as to define, draft, and document scopes of work, plans, schedules, site-specific considerations, work requirements, milestones, and operational activities for a variety of support contracts. Assists the COR(s) in advising program managers in developing clear, accurate, and detailed contractual requirements.
• Assists the COR(s) with monitoring contractors’ progress and performance to assure compliance with all contract terms and conditions. Assists the COR(s) with providing input to program/project officers to ensure that rigorous surveillance of contractor activities is being exercised, in coordination with the Team Lead.
• Assists the COR(s) with preparing progress reports in conjunction with contract milestones and update plans and schedules as needed.
• Assists the COR(s) with developing, implementing, and ensuring compliance with contract administration processes, including invoice submission/review, payment authorization, verification of receiving reports, quality assurance/surveillance, deliverables receipt and acceptance, and project file and COR contract document maintenance.
• Assists the COR(s) with facilitating the flow of accurate and timely information among stakeholders, including organizing, hosting, and documenting project meetings.
• Assists the COR(s) with coordinating with program/project officers and designated contractor representatives on all technical matters that arise in the administration of the assigned contracts and task orders, and providing clarifications regarding contract technical requirements, including inspection, testing, and acceptance procedures

EDUCATON AND EXPERIENCE

• Minimum of two (2) years college in technical or academic degree.
• Minimum of three (3) years of progressively responsible work experience in the field of CN and/or drug law enforcement with the U.S. Government, United Nations, or a Non-Governmental Agency is required.
• Experience in government contracting, including at least one (1) year of demonstrated experience at the Department of State.

KNOWLEDGE, SKILLS AND ABILITIES

• Level IV (fluent) English is required; knowledge of both written and spoken is required
• Proficient in Microsoft Office Suite
• Demonstrated experience of U.S. government contracts based in Afghanistan
• Demonstrated ability to work independently
• Demonstrated knowledge of U.S. government-related financial, management, and contracting rules and regulations
• Ability to obtain and maintain a Moderate Risk Public Trust (MRPT) determination is required.

WORK ENVIRONMENT

Work is primarily performed in a climate-controlled office environment or remote.

Estimated Starting Salary Range: $ 85,232.00 - $85,232.70 annually

CNSS offers a competitive benefit package, including medical, dental, and vision plans for regular full-time employees, 401(k) with 100% match up to 6%, life insurance, paid time off and more. Paid sick leave is provided in accordance with applicable law.

Pursuant to U.S. Presidential Executive Order 14042, Cherokee Federal is now requiring that all employees be fully vaccinated for COVID-19 by December 8th. An individual is considered fully vaccinated two weeks after the second dose of a two-dose vaccine (i.e., Moderna or Pfizer) or two weeks after a single-dose vaccine (i.e., Johnson & Johnson). As a prospective employee, you will fall under this requirement and proof of vaccination will be needed for on-boarding, should you be selected. When you originally applied to our position posting, this necessity may not have yet been implemented. Limited exemptions for religious or medical reasons will be considered.

TEMPORARY NOTE: On Tuesday, Dec. 7, a federal judge issued an injunction blocking President Joe Biden’s COVID-19 vaccine mandate for federal contractors (EO 14042). Cherokee Federal is monitoring the court case and awaiting a final ruling. As a result of the injunction, Cherokee Federal is halting the enforcement of the mandate, however, if the injunction is lifted and the mandate remains, Cherokee Federal must reenact its vaccine requirement.

ABOUT THE TEAM
Cherokee Federal is a division of Cherokee Nation Businesses, the economic engine of Cherokee Nation, the largest Native American tribe in the U.S. As a trusted partner, the Cherokee Federal team of companies manages nearly 2,000 projects of all sizes across the construction, engineering and manufacturing and mission solutions portfolios — ranging from advanced data analytics and telehealth to cybersecurity, cloud and logistics.

Since 2012, our team of companies has won $6 billion in government contracts and completed more than 5,300 federal missions. Our 3,600 employees work in 20 countries, 50 states and 2 U.S. territories.

Why Cherokee Federal? Visit cherokee-federal.com to learn why you should join our team

COMPLIANCE

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment and we prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status or for inquiring about, discussing, or disclosing compensation. . If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf and https://www.dol.gov/ofccp/regs/compliance/posters/pdf/ofccp_eeo_supplement_final_jrf_qa_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Compliance@cn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status. Please do not send email request pertaining to recruiting as this email box is not for resumes or follow up on job applications.

For Pay Transparency Non Discrimination provision, please copy and paste the following link : https://www.dol.gov/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf

We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time Tuesdays – Thursdays from 10:00am – 2:00pm CST to make applicable Affirmative Action Plans accessible. Please submit a written request with the email subject line: 2021 Request to View Affirmative Action Plan to the Compliance Administrator at CNB.Compliance@cn-bus.com .

Please do not send email for job application follow-up or staffing advertisement/request pertaining to recruiting as this email box is not for resumes or job applications.

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