Job Summary: Performs responsible secretarial and administrative duties for the head of the Veterans Assistance Commission.

Qualifications: To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must be a qualified veteran or family member of a veteran.

Primary Duties and Responsibilities: Performs private secretarial duties including preparing and sending correspondence, reports, and memoranda from the Department Head. Receives and screens calls and correspondence directed to the Department Head. Assists and acts in a confidential capacity to the Department Head. Attends meetings as departmental representative and takes notes and prepares minutes, action reports, and resolutions. Manages Department Head's calendar and schedules meetings. Prepares calendars, agendas, action reports, and minutes for Veterans Assistance Commission board meetings. Regularly communicates with County Departmental Heads and other government executives regarding the actions and policies of the Veterans Assistance Commission. Prepares resolutions for the Veterans Assistance Commission agenda following meetings. Scans meeting materials and ensures all are accurately posted online both before and after meetings. Answers written, telephone, and in-person inquiries from the Veterans Assistance Commission Board, County Board, County staff, and County veterans and their families and provides information regarding departmental procedures.Maintains databases for various programs, such as appointments made by the Department Head.Prepares financial assistance packets with veterans requesting financial assistance from the Veterans Assistance Commission.Arranges programs and meetings by scheduling meeting rooms, issuing information, and coordinating speakers.Directs preparation of records such as agendas, notices, minutes, and resolutions for departmental meetings. Prepares special and recurring departmental reports by gathering data from various sources, compiling, and typing data. May revise special forms and department documents. Other duties may be assigned.

Language Skills: Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of veterans and to deal one-to-one with the public and department managers. Requires good knowledge of the English language and spelling.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written and oral instructions. Ability to handle multiple administrative functions independently. Ability to deal with problems involving a few concrete variables in standardized situations.

Certificates, Licenses, Registrations as required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk; or hear. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. 

Education: High school diploma or general education degree (GED) with some further secretarial education training in word processing and computer preferred and one to three years of responsible secretarial experience or equivalent combination of education and experience. Knowledge of veteran programs preferred

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions. The noise level in the work environment is usually quiet to moderate due to conversations with hearing impaired veterans. Reports to the Superintendent of VAC. 

Salary: $16.75 - $25.12/hr

Application Procedure: Apply at www.co.champaign.il.us/jobs
Application Deadline: Until Filled

AA / EEO / ADA