Position Summary:

Perform a wide range of administrative support to ensure efficient operation of the organization. Ensure a culture of safety throughout the site by adhering to all safety policies and procedures.

Duties & Responsibilities: Administrative Assistant responsibilities include processing invoices, scanning, making travel and meeting arrangements, ordering luncheons, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

• Answer, screen, and transfer inbound phone calls.
• Receive and direct visitors, clients and maintain building security.
• Functions as first point of contact for all visitors, directs appropriate personnel and ensures visitor protocol is followed.
• Carry out administrative duties including filing, typing, copying, binding, scanning etc.
• Maintain electronic and hard copy filing system retrieve documents from filing system and keep, maintain, and file confidential files.
• Support HR and IT during the onboarding process ensuring set up of new employees.
• Coordinate with HR & IT on maintenance of contact lists.
• Schedule and maintain conference rooms.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for senior managers as requested.
• Open, sort and distribute incoming correspondence.
• Order and maintain office supply inventories.
• Coordinate maintenance of office equipment
• Maintain a clean and organized supply room and break areas.
• Ensure that programs regarding safety and security are always followed.
• Perform other duties as assigned to meet business needs.
• Assists HR with employee events, filing, data entry as needed.
• Provide support to Executives, Human Resources, Safety, Plant Management

Qualifications:

• Must have previous Accounts Payable experience.
• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Physical Demands:

• While performing the duties of this job, the employee will frequently walk and sit; use hands and fingers, handle or feel; reach with hands and arms and talk or listen.
• The employee may occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• The noise level in the work environment is usually quiet, except in the manufacturing environment where PPE may be required.

Position Type/Hours: Full-Time/40 hrs.

Travel: No travel required

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.