Implements human resources systems including effective staff recruitment and retention, benefits administration, human resources management programs, employee communication programs, training and compliance with applicable State and Federal laws. Responsible for assisting new employees by providing an orientation to the facility’s payroll and benefits policies and procedures. Coordinates the processing of payroll and ensures their accuracy.

Essential Job Functions:

Pre-Employment Functions:
· Conduct short pre-screening interviews with all applicants to determine suitability for employment.

· Distribute employment applications as requested and refer applicants to proper department(s).

· Conduct reference checking, abuse registry checks, and certification/licensure checks (if applicable), prior to giving job offer.

· Conduct criminal background checks, as required, on all post-offer applicants.

Personnel File Maintenance/Benefit Administration:
· Prepare employee files for Orientation.

· Maintain accurate and current personnel files and logs.

· Maintain all employee benefit records.

· Maintain, on a daily basis, a record of disciplinary action and work attendance, including call-ins, leave of absence, sick leave, FMLA leave, and Workers’ Compensation leave.

· Maintain a record of due dates for all performance evaluations and notify supervisors when evaluations are due.

· Assist with maintaining TB skin test and Hepatitis B shots due dates and notify supervisors when such items are due for their department. Maintain records in confidential files.

· Notify employees of end of 90-day probationary period and corresponding eligibility for benefits. Maintain current and accurate records of benefits eligibility.

· Maintain I-9 forms. Responsible for completing appropriate employer sections of the I-9 forms. Verifies that employees are eligible for employment. Responsible for following up on work authorizations that expire.

Training:
· Coordinate and conduct new hire Orientation with employee follow-up.

· Assist with coordinating training for non-certified nursing assistants, as necessary.

· Assist with coordinating all full staff in-service education programs.

· Conduct full-staff in-service education programs as directed by Administrator.

· Assist with departmental in-service and training programs as directed by Administrator.

· Maintain records (sign in sheets, summary of in-service presented, and employee listing of in-services attended) for all in-service education, staff and departmental meetings.

· Coordinate all training programs that are held within the facility in accordance with this facility’s desire to emphasize training as a primary factor in providing top quality resident care.

Payroll:
· Perform duties relative to the facility’s overall payroll function.

· Calculate payroll.

· Complete new hire forms and inputs into the payroll system.

· Input payroll changes (address changes, benefit deductions, etc.) in the payroll system.

· Review payroll for accuracy and distributes paychecks according to company policy.

· Keeps detailed records on wages paid and withheld.

· Completes payroll adjustment runs monthly, ensuring the accuracy and integrity of the adjustments.

· Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis.

· Receives and answers inquires from department heads and employees regarding paychecks, deductions, overtime, accruals and related matters.

· Maintain sick and vacation benefit accrual balances for employees.

· Maintain payroll files.

· Ensure that all required posters and documents are posted in appropriate locations throughout the facility.

· Assist employees in acquiring uniforms and nametags, as needed

Other Duties:
· Mentors department supervisors on human resources issues and programs.

· Interprets and provides guidance to management staff on employee relations matters ensuring that appropriate employment laws are being followed.

· Analyze various HR metrics and make recommendations to improve efficiency, reduce costs, minimize risk and reinforce company objectives.

· Conduct all exit interviews.

· Ensure that all required posters and documents are posted in appropriate locations throughout the facility.

· Be present as a silent witness at disciplinary action involving significant performance issues or potentially volatile situations.

· Maintain confidentiality of resident and facility records/information.

· Others as directed by the administrator.

Minimum Qualifications:
· 1-2 years of experience in human resources preferred.

· Strong leadership and motivational skills.

· Excellent written and oral communication skills.

· Outstanding interpersonal skills with a high level of energy and enthusiasm.

· Organized and detailed in work performance.

· Good communication skills with excellent self-discipline and patience.

· Genuine caring for and interest in elderly and disabled people in a nursing facility.

Job Type: Full-time

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Leadership: 1 year (Preferred)

Ability to Relocate:

• Daleville, VA: Relocate before starting work (Required)

Work Location: In person