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SENIOR ACCOUNTANT

Inventory invoices
Record material invoices and attach PO and/or item receipts to bills, apply landed cost when necessary.

Operational invoices

Book all expense related invoices from non inventory vendors. Reoccurring monthly expenses, and additional expenditures accrued during the month Invoice Image recording Daily Save all incoming invoices for all vendors both inventory and non inventory in the global folder under the US financial drive within the corresponding month

Vendor account reconciliation

Review, verify and reconcile vendor statements recognize discrepancies and request information from vendor to solve any issues with the balances by contacting the vendor.

American Express receipts

Collect and log all incoming receipts from card holders for amex

American Exp Synaptic

Check and ensure weekly reconciliation report matches QB payment submission

American Express cardholders

Distribution of transactions to each individual card holder; Obtain Approval from each card holder for each verified transactions, follow up with any missing paperwork or discrepancies.

Payment Selection

Prepare invoice payment selection through the QB A/P Module for both American Express and HSBC Prepare spreadsheet, and add PDF copy of the selected invoices through email for submission to designated employee

Payments Bookings

Apply all submitted payments in QB to the invoices paid with the correct form of payment (HSBC, Amex, Paypal),

Payment Notification

Notify vendors such as of payment submission through email with invoices paid, amounts and any credits used

Inventory Offset Account

Pull Inventory Offset GL account and ensure that all item receipts are recorded so that incoming material invoices can be booked and clear the account. If an invoice is received and no item receipt isin the system, follow up with (TBD) to inquire why the item receipt is missing.

Shipping Invoices

Check all 3 accounts for outbound shipping Fedex, Landmark, DHL , book in QB and apply any payments.

General Filing File all paperwork cleared and booked. Inventory paperwork ( Item receipts, Adjustments) Payroll submission (Spreadsheets) Vendor Bills (Paid)

Communication with Vendors

Communicate with Vendors ( email and/or Phone) to discuss topics such as balance, credits, missing invoices, discrepancies and other A/P related topics. Contact designated employee for invoice vs materials discrepancies so he can contact the vendor about the problem

Aging Summary Report

Review aging for discrepancies and then meet with Finance manager to discuss highlighted accounts of the report. Third Party Invoices Weekly Coordinate with HR for a list of active temp agencies, then ensure all invoices are received, booked, and paid within the terms on time.

Software Dvelop

Fullfill the roll in the system TBD (software for invoice authorization)

Bank Reconciliations As needed

Bank accounts reconciliation in QB

Supporting Schedules Monthly

Financial statements supporting schedules

Fixed Assets Update and maintain Fixed Assets schedules

Journal Entries As needed

Generate and record Journal Entries in QB

End of month

General support for the end of month process.

Key accounts analysis / recon

Account analysis /reconciliation (Ex Security Deposits, Payroll Liabilities, Payroll Tax Liabilities, Accrual for Payroll)

Revenue Recording

Access the Business Intelligence online site and download , organize and check all the revenues and AR data

Merchant Accounts reconciliation

Reconcile the Merchant accounts balances (Braintree, Adyen, Amazon, Paypal and Groupon )

Intercompany accounts reconciliation

Exchange intercompany balances with all the other companies in the group and make the necessary adjustments to match the balances

Recording of Merchant Fees

Download reports from Adyen, Amazon, Amex, Braintree , Paypal and record the monthly fees, reconciliation and analysis

BILINGUAL ENGLISH /SPANISH

MUST KNOW QUICKBOOK

MUST KNOW EXCEL

ACCOUNTING DEGREE

YOU MUST BE LEGAL TO WORK IN USA