Capital District Transportation Authority (CDTA), the Regions number one mobility provider, is looking to fill the Maintenance Administrative Assistant position. Working at CDTA, you will be a part of a team that provides essential services to the Capital Region.
Duties and Responsibilities
The CDTA Maintenance Administrative Assistant will provide administrative support to the Director of Maintenance and his administrative team.
General Duties:

• Calculate and enter Maintenance Payroll

• Enter Payroll for White Collar/STAR Call Takers

• Provide administrative support to the Superintendent of Maintenance, including filing, typing, copying, report generating, etc.

• Maintain all CDTA vehicle files.

• Support Superintendents with special projects in an administrative capacity as required.

• Attend meetings and document discussion topics as needed.

• Manage and maintain all DMV paperwork for CDTA fleet, as well as registering all new vehicles.

• Update and maintain employee information in SPEAR and maintain employee personnel files.

• Manage and maintain all employee tool allowances and meal allowances.

• Manage and maintain all time off requests for Maintenance employees.

• Weekly visits to satellite divisions to maintain and receive Maintenance paperwork.

• Make new hire manuals and training manuals for the Maintenance Department

• Call in fuel levels daily and maintain fuel reports.

• Mail oil samples to Vendor and update equipment list on Website.

- Mail Duties- put postage on all outgoing mail and put it in the lobby for pickup, then distribute all incoming mail to employee mailboxes.

• Fill in or assist other Administrative Assistants as needed.

• Other duties as assigned.

Experience and Education

• High School Diploma or equivalent

• Must have experience with Microsoft products including Word, Excel, and Outlook.

• Must be able to learn new software and must have the ability to multi-task.

• Must be able to commit to a high degree of confidentiality.

Compensation
Grade 612 ($46,643-$53,639/salary)
Benefits
CDTA offers medical, dental and vision coverage along with a pension plan, life insurance coverage and paid time off.
At CDTA, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. CDTA believes that diversity and inclusion among our employees is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.