GENERAL STATEMENT OF RESPONSIBILITIES:

The part-time Office Assistant will be responsible for providing clerical support to the Department of Arts and Communication and Department of Social and Behavioral Sciences and Human Services. Responsibilities include maintaining department records, preparing agendas and minutes of departmental meetings, processing supply orders, and general office/clerical duties. Hours will be 8:00 am to 2:00 pm three days a week during the academic year.

EXAMPLES OF DUTIES:

• Assist Department Chairs with procedural operations of departmental business.
• Provide high quality customer service to students, faculty, staff, and the community.
• Create and maintain departmental files.
• Prepare monthly department meeting agendas and applicable paperwork; attend monthly department meetings and record and transcribe monthly department meeting minutes.
• Order all departmental supplies.
• Keep track of faculty attendance and submit weekly report.
• Communicate with students and College departments as appropriate.
• Answer telephone calls and emails. Provide routine information according to established procedures.
• Receive and distribute incoming mail and packages, etc., to appropriate individuals in the departments.
• Operate standard office machines and equipment.
• Assist with annual Media Conference.
• Assist with grant-related administrative functions such as: time and effort tracking, proposal and report preparation, proofreading and editing and requisitions and purchase orders.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

1. Strong communication and organizational skills, attentiveness to detail and demonstrated clerical experience.
2. Ability to work amicably and tactfully with students, staff, and the general public.
3. Excellent time management skills, aptitude for proper task prioritization and a results-oriented work process.
4. Ability to type and familiarity with MS Office.
5. Strong document management skills including the ability to assemble items of information, work accurately with names, numbers, codes, and symbols, maintain accurate records and file materials in accordance with established procedures.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

COMPENSATION: $17.00 per hour, 18 hours per week during the Academic Year (September - May). Non-benefited, Non-unit Position.

APPLICATION DEADLINE: Immediate need; applications reviewed upon receipt.

Please visit our website at www.capecod.edu for information on Cape Cod Community College.

This appointment is subject to the FY2024 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly-accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College does not provide any measure of assistance for applicants who do not have the ability to work in the United States.

Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.