General Description

The Administrative Assistant role will be responsible for providing administrative support to leadership, managers and other staff as needed, through a variety of tasks related to the organization ensuring that all administration tasks are completed accurately, delivered with high quality, and in a timely manner.

Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Roles and Responsibilities:

• Answer and direct phone calls.
• Organizes and schedules meetings, appointments, and events.
• Produces and distributes correspondence as requested; prepares and assembles reports, proposals, and other documents.
• Established and maintains job and proposal files.
• Reconciles and submits expense reports.
• Orders office supplies and maintains inventory.
• Arranges travel as requested.
• Provides general support to visiting colleagues and visitors, as needed.
• Maintains a neat and orderly office environment.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Work independently and unsupervised.
• Gather and analyze data, reason logically and creatively, draw conclusions and problem solving. Make appropriate recommendations.
• Ability to prioritize and organize, work well under stress, meet deadlines.
• Skilled in interpersonal communication to assist with all levels of staff and clients.
• Microsoft Office knowledge.
• Knowledge of traditional office equipment such as copiers, scanners, shredders, and postage machines.
• Excellent communication skills – written and interpersonal.
• Ability to perform tasks in a safe and responsible manner.
• Self-starter with a strong work ethic, positive attitude, and team player.

Required Qualification:

• High school diploma or GED is required.
• Minimum of one-year experience in an administrative support position.
• Valid driver’s license is required.

Preferred Qualifications:

• N/A

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position is subject to both inside and outside environmental conditions, noise sufficient to cause the worker to shout.
• This position is subject to a variety of physical conditions – proximity to moving mechanical parts, moving vehicles, electric current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.
• This position is subject to atmospheric conditions – fumes, odors, dusts, mist, gases, or poor ventilation.

Physical Qualifications:
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: Must be able to hear audible safety alarms.
• Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: Must be able to exert up to 20 pounds of force occasionally and up to 20 pounds of force frequently, and up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits:

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health insurance plan including medical, dental, vision, life insurance, long-term disability insurance, 401(k) plan with employer match.

Contingency:

Continued employment is contingent upon passing security clearance, drug screen, and background check.

Equal Opportunity Employer Statement:

Bristol Industries, LLC is an equal opportunity employer and offers any available positions to all, without regard to race, color, religion, sex, nation origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applied to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

As an Alaska-Native owned company, Bristol Industries seek out and hire qualified Alaska Native and other minorities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)