BREADA Executive Assistant Position Summary

The Executive Assistant provides critical executive administrative support and reports directly to the Executive Director. The position requires working with a visionary leader who focuses on the overall direction of BREADA’s mission but understands the need for structure and attention to detail. The position is a key link in supporting the efficiency and smooth day-to-day operations of a growing organization. The Executive Assistant also works collaboratively with Director level staff and represents BREADA when interacting with a variety of stakeholders.

Key Responsibilities

• Manage the Executive Director’s schedule to ensure tasks are completed in a timely manner and deadlines are met (i.e. meeting scheduling, reminders, lunch arrangements, post meeting tasks, and other logistical needs of the organization as assigned by Director level staff).
• Support the Executive Director with tasks related to board management (i.e. document management, meetings logistics, minutes, attendance tracking, drafting key documents)
• Draft, review and send communications on behalf of the Executive Director
• Manage a functional office to ensure the office is organized and runs smoothly (i.e. managing office supply inventory, organization, vendors, and service providers)
• Serve as office first point of contact in office and via telephone
• Create a filing system (physical and electronic) and manage document creation, storage and retention
• Assist with financial management responsibilities related to billing, invoicing and payments
• Assist with preparing for events, including BREADA’s annual fundraiser Farm Fête and other community functions where applicable
• Provide a variety of administrative and other tasks where needed

Desired Skills and Qualifications

• Self-motivated, organized, honest, punctual, dependable, friendly and able to work unsupervised
• Anticipate needs and proactively address potential issues, exhibiting resourcefulness, flexibility and problem-solving skills
• Exhibit professionalism and discretion when interacting with a variety of stakeholders
• Experience in non-profit administrative responsibilities
• Excellent at multitasking with an attention to detail and sound judgment
• Proficiency with spreadsheets, databases, and word processing especially Google Workspace and Basecamp
• Strong sense of community and interest in working with diverse populations, demonstrating both enthusiasm and respect
• Ability to contribute positively as part of a team, helping with various tasks as required

Compensation and Benefits

• BREADA is flexible and will consider candidates interested in either a part-time or full-time position:
• Full-time position, salary is $40,000
• Part-time position, 25-30 hours a week at $20 an hour
• Work schedule is typically Monday through Friday at BREADA’s main office
• Some evening or weekend work may be required occasionally
• Full-time Benefits:
• Health Insurance
• Retirement Plan
• Technology Allowance
• Annual holidays, sick leave, and vacation days

Apply

Interested? Send your resume and a cover letter to careers@breada.org with the subject line “Executive Assistant.”

About the Big River Economic and Agricultural Development Alliance :: BREADA

BREADA was founded in 1996 through an examination of the relationship of neighborhoods and people to food producers in the Baton Rouge area. BREADA works toward its mission through a network of farmers markets and programs that connect individuals to local producers. In addition to operating four locations of the Red Stick Farmers Market, BREADA also:

• Advocates for food policy changes at the state and national levels
• Hosts farm-to-school activities in schools
• Operates Main Street Market six days a week to incubate small businesses
• Offers nutrition incentives to encourage healthy eating
• Provides financial assistance to farmers during natural disasters or crises

BREADA’s mission is to build a healthy and strong local food system; to increase the sustainability of independent local farms, fishers, and food producers; and to foster stewardship of land and community through public markets.

Job Types: Full-time, Part-time

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 4 hour shift
• 8 hour shift
• Weekends as needed

Work Location: In person