1 Executive Assistant to COO at Series A AI Startup Job in New York, NY

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Executive Assistant to COO at Series A AI Startup

Bloom Talent

New York, NY | Full Time

$90k-116k (estimate)

2 Months Ago

Executive Assistant to COO at Series A AI Startup

Bloom Talent New York, NY

$90k-116k (estimate)

Full Time 2 Months Ago

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Bloom Talent is Hiring an Executive Assistant to COO at Series A AI Startup Near New York, NY

Series A AI startup is looking for an Executive Assistant to support their COO and team. This is an exciting opportunity to join an incredibly talented team of 50 and make an outsized impact as they continue to grow! Provide core EA support to the COO with some light personal support included as well as team support to create systems and processes and help with onboarding new employees. Someone with impeccable organization, strong communication skills, and previous experience as an Executive Assistant in a fast-paced, startup environment. This is in-office 5 days based in NYC, the office is in SoHo. 110-130K DOE equity, benefits, 401k, unlimited PTO & all meals provided!

Responsibilities:

Manage COO's complex and busy calendar. Proactively optimizing the calendar to ensure time is being leveraged and spent effectively and efficiently.
Manage busy email inbox and assist with prioritization and task management.
Provide meeting support and help with customer visits.
Plan team events and offsites to build company culture.
Assist with light personal tasks as needed.
Coordinate and manage domestic and international travel schedules as needed.
Facilitate communication between appropriate stakeholders at all different levels.
Maintain confidentiality and protect operations by having a high level of discretion.
Anticipate the needs of the COO. Plan ahead and be resourceful.
Prioritize and resolve conflicting needs with little to no guidance.

Qualifications:

Previous experience supporting a c-level executive in a fast-paced environment.
Excellent verbal and communication skills.
Great attention to detail and organizational skills.
Proactive, flexible, and able to take initiative as needed.
High EQ.
Someone with confidence who can take charge when needed.
Work well under pressure in a fast-paced time-sensitive, ever-changing environment. Ability to switch gears and adapt to changes as priorities pivot.
Ability to bring a framework to the role in terms of organizational processes.
Tech-savvy and ability to learn new tools quickly.