Position Title: Development Administrative Job Code: Overtime Status:
Assistant Non-Exempt

Department: Development Location: Guilford & Randolph Counties

Reports To: Number of People Supervised:
VP of Development and VP of Philanthropy

POSITION PURPOSE

The Development Administrative Assistant will perform a variety of duties to support the agency's development initiatives. Key focus areas will include assisting with donor database management and events. This position will work closely with the Development Team. This is a Part Time position with up to 25 hours per week, $16/hour.

EDUCATION & RELATED WORK EXPERIENCE
Education Level:
(minimum & preferred educational requirements necessary to perform this job successfully)
HS Diploma/GED Required, Bachelors Preferred
Years of Related Work Experience:
(minimum & preferred related work experience necessary perform this job successfully)
1-2 years experience preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES (IN PRIORITY ORDER)

Donor Management

● Maintain donor database by entering donations, new donors, updating donor information as well as , donor thank you letters and email thank you letter templates in donor database

● Keep Board list up to date as well as database “lists”

● Track donations and the donor solicitor for Caring for Kids mail appeal campaign

● Work with VP of Philanthropy to create and maintain Board member letter lists

● Day-to-day management of all organic social media channels (Facebook, Instagram, Twitter,

YouTube, LinkedIn and TikTok) and user-generated content sites (such as GuideStar, Yelp), including writing posts, gathering and designing visual assets

Event Administrator

● Provide event administrative service for the Development Team including but not limited to; recording event data, preparing letters and other correspondence, and assisting with event planning, coordination and execution.

● Work closely with event sponsors to obtain, and track, fulfillment of their event sponsor benefits (e.g. event tickets, use of BBBSCP logo, posting of sponsor logo, listing on gala signage).

● Update marketing pieces for the agency, including website, sponsorship menus and other miscellaneous upon request

● Attend event committee meetings, as well as events

● Produces post-event correspondence in a timely manner, including: (* as needed) :

Acknowledgement letters and tax receipts to sponsors, donors, and attendees.

All other duties as assigned

SKILLS AND KNOWLEDGE
Required skills: Email marketing services (Constant Contact, etc) Required Preferred

X
Excellent organizational and time management skills, with ability to meet all deadlines X
Exceptional written and visual communications skills

X
Ability to work in a dynamic environment that requires flexibility in managing multiple priorities and projects X

Exceptional computer skills X

Must have access to a reliable automobile, valid driver’s license and automobile insurance. X
Excellent attention to detail

X

TRAVEL REQUIREMENTS (LIST AS A % OF TOTAL WORK TIME 0%

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
(Describe any specific workplace conditions and/or physical abilities that are related to and/or required by this job)
Lifting and moving up to 20 lbs

Core Competencies High Performance Indicators

Inspirational
Focused

Persuasive

Ethical

Equal Employment Opportunity

BBBS provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Responsibilities

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. BBBS may change the specific job duties with or without prior notice based on the needs of the organization.

ACKNOWLEDGEMENTS
Creation Date: Revision Date:
Supervisor: I have approved this job description and reviewed with my employee.

Signature: Date:
Employee: I have reviewed this job description with my supervisor and acknowledge receipt.

Signature: Date:
Human Resources:

Signature: Date:

Job Type: Part-time

Pay: $16.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid remote in Greensboro, NC 27409