JOB SUMMARY:

BELL is hiring for an Accounts Payable (AP) Assistant in Brentwood, TN. The primary responsibility for this role is to support the AP Manager and Accounting Team with daily tasks to ensure timely and accurate assignment completion. The ideal candidate will possess excellent communication and organizational skills, a strong work ethic, and a good team-oriented attitude.

RESPONSIBILITIES:

• Receives invoices, verifies material purchases, then scans, enters, and routes them to Project Managers for approval.
• Verifies delivery receipts/tickets from job sites against material invoices and confirms purchases with Superintendents as needed.
• Maintains strong working relationships with Project Managers and Superintendents to ensure invoices are accurate and approved timely and efficiently.
• Scans vendor files into an electronic system and maintains copies of checks, invoices, and correspondence, verifying for accuracy.
• Enters vendor invoices into accounting software and submits to AP Manager for payment.
• Resolves discrepancies on invoices and statements by interfacing with other departments and vendors.
• Processes invoices as required in a timely manner.
• Supports Accounts Payable department and team members to ensure smooth and efficient daily operations.
• Performs additional responsibilities as requested.

EDUCATION & EXPERIENCE:

KNOWLEDGE & SKILLS:

• Working knowledge of Viewpoint accounting software preferred.
• Knowledge of basic accounting principles and ability to follow standard operating procedures.
• Proficient in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.
• Strong organizational, analytical, and time management skills with attention to detail and high accuracy.
• Strong written and verbal communication skills and the ability to work independently within a team.

BELL is an Equal Opportunity Employer. Women and Minorities are strongly encouraged to apply.
BELL does not accept unsolicited resumes from search firms or agencies. Any resumes submitted to a BELL employee without a prior written search agreement will be considered unsolicited and property of Bell & Associates Construction, LLC. Please, no phone calls or emails.