Position Summary

The Administrative Receptionist will provide administrative support to the Executive Assistant to the CEO, the Board of Directors and members of Beaufort Jasper Hampton Comprehensive Health Services Executive Committee. The Administrative Receptionist will also manage administrative calls and other assigned duties. 

Essential Duties and Responsibilities

• Serve as liaison to the Executive Assistant, in support of internal and external communications with the Board of Directors.
• Assist Executive Assistant to the CEO in scheduling meetings, preparation of meetings, developing presentation materials and updating minutes.
• Provide administrative support to Executive Assistant and Executive Committee by completing a variety of administrative tasks, to include special projects.
• Serve as initial point of contact for internal and external stakeholders on all matters pertaining to Executive Committee, including those of high confidentiality and urgent requests. 
• Demonstrate proficient written/verbal communications, administrative and organizational skills.
• Demonstrate ability to meet and greet visitors in a professional manner and update visitors list as needed.
• High level of understanding of community health center operations and assisting Executive Committee with compliance of governing and regulatory bodies. 
• Manage and oversee special projects from start to finish, monitoring and reporting on the progress to Executive Assistant and all relevant parties. 
• Maintain and schedule meetings in the administrative conference rooms, providing support for meeting hosts and guests. 
• Assist Executive Assistant in coordinating and providing coverage for PBX Operators. 
• Maintain good rapport and cooperative working relationship with staff.
• Maintain log and contact numbers of service technicians and vendors. 
• Utilize all work time productively and efficiently without direct supervision.
• Performs other related duties as assigned by management. 

Qualifications

• One to two years of office environment experience, preferred
• Phone etiquette
• Excellent verbal and written communication skills
• Computer skills required: Proficient knowledge of Microsoft Office Suite
• Healthcare experience preferred, but not required