BCL Search is Hiring an Executive Assistant/Office Manager at Midtown Hedge Fund Near New York, NY
Our client, a Midtown Hedge Fund, is seeking an Executive Assistant/Office Manager to support members of executive team (CFO, General Counsel, Head of Business Development & Investor Relations, Head of Structured Products Trading and Head of Human Resources & Administration). This is a very fast paced role, so strong attention to detail, excellent communication skills, experience managing calendars and travel, and strong follow up skills are a must. Candidate must have strong organizational skills, be proactive and experienced managing multiple requests/projects simultaneously. This role is 4x days a week in their NY office (Mon through Thurs). This role reports to the Head of Human Resources & Administration.
Responsibilities:
Provide day-to-day administrative support
Maintain Executive's calendars and keep key people apprised of changes
Schedule and coordinate high volume of internal and external meetings
Book travel arrangements including flight, hotel and ground transportation
Submit expense reports
Manage and assist with office administration and facilities including reception team of 2 (direct reports). This includes coordination and prioritization of team administrative responsibilities such office upkeep, catering, and inventory management
Liaise with building management on various building and office-related issues, including office maintenance, requests, and repairs.
MUST have high regard for employee confidentiality
Ad hoc personal projects as needed
Requirements:
Minimum 5-7 years executive assistant and office management experience, preferably within financial services (preferred, but not required)
Highly proficient in MS Outlook, Microsoft Office (e.g., Excel, Word, PowerPoint and Outlook) and related software
Strong time management skills: ability to effectively balance multiple tasks with competing priorities
Excellent organization skills; detail oriented
Sense of ownership
Proactive in following up on details, anticipating issues, and closing the loop on all requests
Ability to exercise discretion when managing confidential information, working across multiple teams and functions
Poise and highly professional interpersonal skills that can be trusted across a wide variety of interactions.
Must be team oriented with an ability to work independently
Adept at problem solving and "roll up your sleeve" flexible mentality
Excellent written and verbal communication skills
Possess a genuine desire to learn and work in an environment where there is room for growth / and increasing responsibility (short and long-term)
Education:
Bachelor's degree required
Salary:
$110-150K base (DOE) discretionary bonus EXCELLENT Benefits/Perks
Hours: 9:30am- open ended (this role needs flexibility with schedule and OT) 24/7 availability via phone and email