Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Paid Volunteer time
• Tuition Assistance
• Employee Referral Bonus

Summary

Assists Project Team with the documentation and daily administration of the construction project. Responsible for maintaining certain aspects of the project as assigned by the Project Manager, by managing the documentation process of submittals, RFI’s, Contracts, Purchase Orders, Change Orders. Manages key administrative processes for project site functions as well as provide high-level organization and administrative support to Project Team.

Essential Functions

Administrative

• Manages and coordinates key administrative tasks (maintain project manager’s schedules, composes complex and confidential correspondence, files, answers process questions)

• Sorts and distributes office/site mail, makes travel arrangements, completes expense reports and other correspondence and reports, office/site filing, monitors and orders supplies.
• Assembles and distributes reports for internal and external customers.
• Troubleshoots technology challenges.
• Assists in coordinating various meetings and events including travel arrangements, meeting space and attendee communications for Project Managers.
• May attend functions and meetings to gather and furnish information.

• Maintains confidentiality with sensitive or proprietary information on behalf of Executives and Project Management.
• Tracks office/site badge and key distribution and maintains a current list of access holders.
• May serve as office/site notary public.

Preconstruction Services& Project Start-Up

• Initiates set-up of the job management system.

• Helps solicit subcontractors and suppliers and follow-up on proposals due.
• Assists with preparation and coordinating of proposals, manuals, and presentations.
• Initiates the building permit process.
• Develops submittal register based on contract documents,
• Participate in subcontractor project kick-off meetings.

Project Administrationand Close-out

• Responsible for proactive administration of processing all submittals and RFI’s to ensure timely turn-around.
• Administrates meetings with subcontractors, under Supervision by the Project Manager and/or Superintendent and records and distributes minutes.
• Attends and participates in meetings with Architect/Engineer and owner representatives, provides information and records and distributes progress reports/meeting minutes.
• Assists in drafting, distribution and tracking of Subcontracts, Purchase Orders, and Change Orders to subcontractors/suppliers.

• Responsible for submitting owner required close-out documents and assisting subcontractors /suppliers in scheduling owner required training and documentation.

Promote Customer Relations

• Builds effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meets or exceeds the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.

Culture, Leadership and Employee Development

• Promotes our Creed. Communicates our vision and purpose through Service, Talent, and Choices.
• Serves as a role model and promotes professional behavior.
• Participates in personal career development through on-the-job training, attends operations classroom training programs and assists in the development of interns / co-ops.

Embrace key BBC-wide initiatives, like Zero Harm, Sustainability, and core Values, and does one’s part to demonstrate relentless behaviors and embeds them into our culture.

Perform miscellaneous duties as assigned.

Essential Capabilities*

• For key definitions, refer to the Leadership Framework.

Working Conditions

• The majority of work is completed in an office setting, on job sites in an office trailer or in an existing structure. Due to daily condition changes on construction projects, when employees are outside of the office trailer or structure, they must wear appropriate personal protective equipment as required by the company's safety policies and as required for weather conditions.
• The project team and/or team member may need to move to other projected work geographic locations, if necessary.

Education, Experience and Knowledge

• Bachelor’s Degree in Business, Management or related field plus 4 to 6 years of progressive construction industry administrative experience.
• Able to anticipate Project Manager’s needs, make decisions and resolve issues in their absence.
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
• Communicates well and creates effective customer-focused relationship with all organization levels.
• Able to write clearly and concisely in a variety of communication settings and styles.

• Open to change and can learn quickly when faced with new opportunities and challenges.
• Organizes people, tools, and equipment and plan/manage multiple activities to accomplish desired results.
• Makes decisions under tight deadlines with composure, sometimes with incomplete information.
• Exhibits commitment to quality by evaluating project-related processes and make necessary changes, using customer input to make improvements, and meeting/exceeding internal and external customer expectations.
• Acts in a manner of integrity that demonstrates support for the company values and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.

• Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation’s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.