Company Description

FHG Inc. is a full-service construction firm serving the energy industry. We possess expertise in general contracting and design-build services and have a history of providing quality and value to our customers. FHG stands for "For His Glory" and we seek to glorify the Lord in every aspect of our work. We currently have approximately one hundred forty employees, thirty of which work out of our main office in Charlotte, NC.

Our Major Projects Division is one of three divisions in the company and is currently engaged in completing large scale renewable natural gas projects as a general contractor. For more information about the company and our services, visit our website at www.fhg-inc.com.

Position Description

Overview

FHG Inc. is looking for a highly motivated and detail oriented Project Coordinator who possesses strong interpersonal and organizational skills to join our growing team. This individual will interface heavily with project managers, construction managers, and support staff to coordinate and directly support critical and timely project needs as a key contributor to the overall success of the division. The ideal candidate must have a servant mindset and thrive in a fast-paced environment where multi-tasking is the norm, as well as demonstrate initiative to proactively identify and support the needs of the team. Digesting a large volume of information, identifying and prioritizing the resulting tasks, and developing a systematic and consistent way to accomplish each task will be important to succeed in this role. Also key to success in the role is maintaining a mindset of continuous improvement that is focused on finding better ways to serve the team to enhance operational efficiency. Prior experience in an administrative or office manager position with a construction company is a plus. The position will be based in our Charlotte, NC headquarters.

The following description has been designed to indicate the general nature and essential responsibilities of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required.

Responsibilities

• Provide executive level administrative support to divisional leadership team (Division Manager, Director of Project Development, and Operations Manager).
• Maintain understanding of customer specific requirements to assist in job development phase of projects.
• Serve as IRA compliance administrator for division on IRA designated projects.
• Coordinate with subcontractors to ensure timely and accurate submission of required IRA compliance documentation for prevailing wage and apprenticeship.
• Coordinate with customer and third-party compliance vendors (including use of third-party compliance software) to review subcontractor documentation and resolve any non-compliance issues identified.
• Schedule and track training for employees as required.
• Coordinate and maintain general project documentation throughout all project phases as assigned.
• Create and submit customer invoices.
• Time and materials billing entry.
• Facilitate the purchase of new tools and equipment in coordination with Construction Manager (CM) or Project Manager (PM).
• Maintain catalogue of best subcontractors based on feedback from PM, CM, customer, and other project team members.
• Facilitate the rental equipment order, delivery, and tracking process as required based on job documentation or PM/CM direction.
• Prepare and deliver customer specific close out documentation package within required timeframe.
• Assist with completion of project schedules as requested by PM/CM.
• Facilitate the dissemination of information across the division to keep team members well informed of critical timelines and requirements that must be met as directed by the Division Manager (DM).
• Prepare written correspondence to meet internal/external needs.
• Answer phones and direct calls to the appropriate party.
• Establish new or enhance existing processes to better organize the overall workflow of the division and enhance operational efficiency.
• Exemplify company’s mission, core values and the code of ethics.

Qualifications/Skills

• Prior experience in an administrative support role is a plus.
• Experience in the construction industry is a plus.
• Coachable and responsive to feedback.
• Interest in learning and ability to learn quickly.
• Ability to effectively develop, schedule, control, and execute assigned tasks.
• Proficiency in Microsoft Office suite of products, especially Excel.
• Self-motivated and driven to continually improve and strengthen processes.
• Strong internal customer service/relationship approach.
• Strong attention to detail.
• Proven organizational and time management skills, with ability to meet deadlines.
• Ability to prioritize multiple incoming and competing tasks.
• Excellent communication and interpersonal skills.

EEO Statement

FHG Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• When are you available to start?
• What is your desired level of compensation?
• Specifically, what prompted you to apply for this position with FHG over others that may be advertised?
• What is one of your greatest accomplishments?
• Describe any general office administrative experience that you have. If none, write NA.
• What one word would the people who know you best use to describe you and why?
• On a scale from 1 to 10, with 10 being expert, how would you rate your Excel skills? Describe how you've used Excel in the past.
• What motivates you to come to work each day? What drives you?
• How many years of professional work experience do you have?

Experience:

• Construction administrative: 1 year (Preferred)
• Office management: 1 year (Preferred)

Ability to Relocate:

• Charlotte , NC 28227: Relocate before starting work (Required)

Work Location: In person