A media company based out of Torrance is looking to hire an admin assistant1

Description:

Support Account Executives with CRM, (Salesforce) administration, account set up, hold

management, and report preparation.

Assist in proposal creation, RFP generation, editing, and output utilizing Proposal

software and other internal systems.

Assist marketing and sales leadership with research and reporting for Account Executive

client prospecting and cold calling.

Prepare campaign documents including but not limited to space and production contracts,

posting instructions for both printed and digital creative assignments, commission

coversheets, billing action forms, etc.

Review and resolve billing and accounts payable issues in collaboration with the finance

team.

Generate and distribute sales, renewal, and ad hoc reports.

Assist the sales team with internal requests from other departments, expense reports, and

other administrative tasks.

Field inbound sales calls and provide sales leadership with call back information.

Coordinate, back up, and liaise with other branch and corporate departments, e.g., Real

Estate, Marketing, Human Resources, Technology, Operations, Ad Operations, and

Finance.

Support sales leadership with contests, team communications, and presentation materials.

Manage general office administration e.g., answer phones, order supplies, shipping,

maintain files, update bulletin boards, etc.

Other duties as assigned.

Skills:

Microsoft office, Microsoft excel, Office administration, Purchase order, Microsoft outlook, Email, Inbound call, Salesforce.com, Data entry

Top Skills Details:

Microsoft office, Office administration

Additional Skills & Qualifications:

High end restaurant, high end hotels and hospitality experience a plus

4 - Year degree strongly preferred but NOT necessary.

Strong working knowledge if Microsoft office, specifically Excel

Achievement Orientation: Focusing efforts on achieving high quality results consistent with

the organizations standards.

Adaptability: Adapts in order to work effectively in ambiguous or changing situations, and

with diverse individuals and groups.

Attention to Detail: Working in a conscientious, consistent, and thorough manner.

Collaborating with Others: Working together with others in a cooperative and supportive

manner to achieve shared goals.

Fostering Communication: Listens and communicates openly, honestly, and respectfully

with different audiences, promoting dialogue and building consensus.

Planning and Organizing: Reaches goals that are central to organizational success by

making and following plans and allocating resources effectively.

Experience Level:

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.