My clients, a local university is conducting a search for an Administrative professional to support their executive team. This is a an onsite role and is critical in providing support such as scheduling appointments maintain the career development library, and preparing the recruiting schedule.

A few Responsibilities:

Provides general administrative support for day-to-day operations, events and programs of the Partnerships and Career Pathways. Is the first point of contact via telephones, emails and walk-ins and work on behalf of the department to maintain the highest professional standards.

Responds to meeting notices in a timely manner and assists in prioritizing meetings to be attended in order of importance.

Develops and provides statistical and financial reports, and graphic charts on fundraising activities and results for the department.

Uses Microsoft Office, SAP, PowerCAMPUS and other technology to assist with the preparation of presentations, charts, flyers, booklets, announcements, programs, etc.

Schedules all appointments and travel, makes arrangements for meetings and events, takes notes and prepares meeting minutes as requested. Composes and prepares routine and non-routine correspondence, reports and memorandums.

Manages department files and establishes a method for tracking, retrieving all documents related to donations, communications with prospective donors and scholarship dissemination.

Monitors budgets and prepares expense reports.

Handles and processes all incoming and outgoing mail, routes mail to appropriate office and follows up as necessary.

Maintains fiscal documentation for all receipts and disbursements, prepares and processes travel requests, leave forms, expense vouchers, office supplies requisitions and Agency Purchase Requests.

Preferred Qualifications:

3-5 years experience in an Administrative Assistant or Executive Admin role

Proficiency in Microsoft Office Suite, especially Excel.

Detail oriented, excellent customer service and communication skills

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com ( astoncarteraccommodation@astoncarter.com) for other accommodation options.