The Mindess School is seeking a dynamic individual to join our staff in the front office in the position of 52 Week Administrative Assistant.

Position Description:

• Greet and interact with children and adults in a welcoming manner
• Welcome visitors and process appropriately
• Assist Principal by providing administrative support
• First-line contact for PTO and volunteers
• Responsible for handling staff attendance and substitute assignments
• Coordinate translation services
• Coordinate with teachers in planning Field Trips, including handling of money, etc.
• Handle Student Activities accounting and preparation of all documents, including check writing, deposits, reimbursements, gifts and donations procedures, bank statements, reconciliations, etc.
• Prepare reports for Business Office and/or auditors with regards to Student Activities and school checking account
• Complete all tasks in relation to the budget, including supply inventory, license renewals, etc. 
• Complete all ordering through MUNIS
• Post all Site Council Agendas in timely manner
• Responsible for school calendar
• Initiate Daily Bulletin for staff
• Assist with data entry, document preparation, and filing
• Coordinate communication with staff, parents, and students as necessary
• Coordinate the logistics for events, including scheduling, room setup, and resource allocation
• Prepare materials and resources for meetings and events as required
• Liaison for school photos
• Liaison for office equipment
• Perform general office duties such as answering phones, responding to emails, and managing correspondence

Qualifications: 

• Exceptional accuracy and attention to detail
• Excellent organizational skills
• Strong communication skills both verbally and in writing
• Strong ability to maintain confidential information
• Flexible, ability to multitask, and comfortable working in a fast-paced environment
• Strong interpersonal skills

Requirements: 

• High School Diploma or equivalent Bachelor Degree preferred
• Proficiency in working with Microsoft applications and Google Documents
• Ability to speak other languages preferred but not required, preferably Portuguese