• Under general supervision and according to established policies and procedures, performs a variety of duties for attorneys to whom assigned.
• Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client and other firm matters.

ESSENTIAL FUNCTIONS:

• Types and proofreads correspondence, memoranda, and other legal documents; drafts standard correspondence, memoranda and other documents.
• Electronically files legal case documents in State and Federal Courts.
• Screens telephone calls and records messages.
• Reads, sorts, and dates incoming mail. Ensures that outgoing mail is delivered on a timely basis. If necessary, routes mail to specific delivery services and follows up on timely delivery.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Appropriately and on a timely basis, records work to be billed to clients.
• Possesses knowledge of key clients and contacts.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney/client relationships.
• Makes appointments and assists with travel arrangements for attorneys.
• Work occasionally requires more than 35 to 40 hours per week to perform the essential duties of the position; may require irregular hours.
• Prioritizes tasks.

ADDITIONAL FUNCTIONS:

• Works closely with administrative support staff. Maintains a team orientation towards work. Coordinates with support departments and performs overload typing, filing, photocopying, faxing, or reception relief as time permits and as requested by other attorneys or the office manager.
• Performs other related duties, as requested.

PREFERRED QUALIFICATIONS:

• Ability to read and write to skillfully proofread and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Performs non-complex arithmetic calculations when verifying calculations on forms and documents. Maintains accurate, complete, and up-to-date records and filing.

• Ability to accurately transcribe legal documents, correspondence, and reports from rough draft, dictation or transcription at a level of 50 w.p.m.

• Possesses a high level of technical competency on all Microsoft Office and various other job-related software packages and applications.

• Ability to organize and prioritize numerous tasks and complete them under strict time constraints.

• Ability to proofread typed material for grammatical, typographical, and spelling errors.

• Possesses strong oral and written communication and interpersonal skills necessary to communicate successfully either in person, by phone or by e-mail.

EDUCATION:

• Minimum High school diploma required; Associate certificate or college degree preferred.
• A minimum of five (5) years of on-the-job experience is necessary to gain an understanding of law office policies and procedures and produce accurate legal documents with limited supervision.

WORKING CONDITIONS:

• The working conditions described below are representative of those related to this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The incumbent may be required to sit, stand, walk, talk, or listen for extended periods. Work occasionally requires a high level of mental effort and strain while producing a high volume of work related to essential and other duties. Because of the volume of work performed by the computer, the incumbent is required to spend a considerable amount of time typing and looking at computer monitors.

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA, and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• Up to 27 PTO days, 9 paid holidays, and 2 floating holidays
• Employee Referral Bonus ($3,000.00)
• Professional Development Training
• Back-Up (Family) Care Advantage and Employee Assistance Program