Ascape Landscape and Construction Corporation is growing and we're hiring an Administrative Assistant to join our office support team. Our Administrative Assistant (Estimation) will play an essential role in the day-to-day functions of our Estimating department.

About Us:

Ascape Landscape and Construction Corporation was founded in 1984. We are a commercial and residential landscape construction and maintenance business with an established reputation for service and quality. We believe in focusing on success and providing a best-in-class landscape services to our clients across the New York, New Jersey, Connecticut, and Pennsylvania area.

Why work for Ascape Landscape and Construction as an Administrative Assistant (Estimation)?

We offer a robust compensation and benefits package for this role, with a starting salary of $60,000-$65,000 per year commensurate with experience with opportunity for growth. We also offer health benefits after 90 days, and a 401k with a 4% employer match, paid time off, and vacation time. Our Administrative Assistant (Estimation) will have a Monday-Friday schedule from approximately 8am to 5pm.

Requirements for the Administrative Assistant (Estimation) position:

• 3 years of experience working in administrative support; experience in the construction industry is preferred but not required
• Excellent attention to detail with large and small amounts of data
• Proficient with using technology including CRM, Microsoft Office, Microsoft Outlook, and Adobe
• Experience with Pro-Core project management software is a plus
• Willingness to become a Notary in NY may be required; previous experience as a Notary is a plus

Administrative Assistant (Estimation) Job Duties:

• Receiving, prioritizing, responding to, and cataloging emails sent to the Estimating email box;
• Establishing and maintaining lists for projects;
• Procuring estimates from subcontractors;
• Coordinating RFI/RFQ information between various internal and external teams;
• Determining the correct priority of bids and projects and conveying project timelines;
• Maintaining estimating and bid records;
• Project administration of multiple projects simultaneously;
• Develop and maintain project schedules, perform administrative tasks, follow ups, and manage deadlines;
• Data-entry of bid information into Pro-Core;
• Typing, proofreading, and submitting project proposals with pre-set project data provided by estimators;
• Following up with estimators to retrieve important information for proposals, bids, and emails;
• Responding to phone calls and emails in a timely manner;
• Acting as a back-up for phone system;
• Other duties as assigned.

*** Please do not contact the Ascape Landscape and Construction offices regarding your application. Applications will only be received through this link. Recruitment is not being handled onsite. ***

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Blauvelt, NY 10913: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person