About Us

Artists Equity is an independent, artist-led studio reimagining the relationship between talent, studio, and distributor. We prioritize and partner with creators through an innovative model so that all can truly participate and realize the value they bring to a project. Artists Equity is co-founded by Ben Affleck, Matt Damon, and Gerry Cardinale of RedBird Capital.

What We Are Looking For

As an Executive Assistant to the Chief Operating Officer (COO) and the Chief Strategy Officer, you will provide essential administrative support and foster seamless operations across various departments. You will serve as a key point of contact to streamline communication and stakeholder collaboration. This position requires proactive organizational skills, efficient task management, and discretion in managing confidential information. Through process optimization, schedule coordination, and project assistance, the Executive Assistant contributes significantly to the operational efficiency of Artists Equity.

Essential Functions

· Efficiently maintain and manage both executive's calendars, orchestrating meetings and appointments seamlessly.

· Craft and refine correspondence, reports, and presentations to uphold professional standards.

· Prioritize and organize incoming emails, calls, and communications to streamline both executive's workflows.

· Ensure prompt follow-through on internal commitments, communications, and project deadlines to maintain operational excellence.

· Skillfully manage expenses and reconcile credit card statements to maintain financial transparency.

· Collaborate in preparing for board meetings and internal/external client meetings by crafting agendas, assembling pertinent materials, and ensuring the conference rooms and logistics are properly arranged.

· Facilitate travel arrangements, encompassing flights, accommodations, and ground transportation, with meticulous attention to detail.

· Coordinate special events and projects as necessary, demonstrating flexibility and adaptability.

· Act as a liaison between the executive team and other departments, fostering effective cross-functional communication.

· Uphold confidentiality and exercise discretion and sound judgment in all interactions.

• Perform other duties as assigned by the Executives.

Essential Skills

• Minimum of 3 years of experience supporting C-level executives, showcasing a track record of excellence.
• Exhibit exceptional organizational, communication, and interpersonal skills to navigate diverse responsibilities.
• Demonstrate keen attention to detail and adeptness at prioritizing tasks in a dynamic environment.
• Proficient in utilizing Microsoft suite applications to enhance operational efficiency.
• Display a proven ability to maintain confidentiality and exercise discretion in sensitive matters.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Excellent oral and written communication skills
• Friendly and professional demeanor.

Artists Equity provides equal employment opportunities to all employees and applicants. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• West Hollywood, CA 90069 (Preferred)

Ability to Relocate:

• West Hollywood, CA 90069: Relocate before starting work (Required)

Work Location: In person