Duties and Responsibilities:

• Oversees the front desk of the Fine Arts Administration office/Dean's suite, acts as the first point of contact, by managing incoming phone calls, welcoming students and guests, and connecting Arizona Arts staff with visitors; will open/close the office daily. 

• Distributes department mail daily, manages check-in and check-out of departmental service permit.

• Orders and maintains office and business meeting supplies for the Dean’s office; ensuring supplies are distributed as appropriate and remain well organized.

• Responsible for reviewing and updating main Dean’s office webpage.

• Supports the executive leaders in the Dean's suite, including the Assistant Dean of Finance/Chief of Operations, Associate Dean of Faculty Affairs and Associate Dean of Research and the Executive Director of Philanthropy.
• Provides assistance including but not limited to, calendaring, travel arrangements as requested, conferences registrations, etc.

• Responsible for Cash receipts and deposits for several Arizona Arts units
• Serves as backup support to complete and submit financial forms such as travel authorizations, expense reimbursements, and PCard use forms.
• May attend select meetings, takes notes, and synthesizes information for distribution; provides other meeting-related assistance as needed.

• Contacts Facilities Management to request services for Dean’s office and Fine Arts Administration building; responsible for managing and approving surplus requests; responsible for issuing keys and coordinating building access as requested.
• Responsible for managing space use requests for Arts Oasis, Slonaker living room and courtyard, and the Tournabene courtyard; including maintaining calendars for each space and notifying appropriate areas of scheduled events.
• Schedules department-controlled meeting rooms reservations.
• Assists with special events and meetings as assigned, such as coordinating meeting rooms, catering orders, etc.

• Provides support with Arizona Arts annual giving, and philanthropy award programs.

• Supervises student workers.

• Other Duties as assigned.

Knowledge, Skills, and Responsibilities:

• Ability to complete work with minimal supervision.
• Demonstrate organizational skills, including ability to plan, establish priorities, and successfully manage multiple projects.
• Demonstrate excellent verbal and written communication.
• Knowledge and familiarity of programs within Arizona Arts and College of Fine Arts. 
• Working knowledge and proficiency with Microsoft Office Suite, Zoom, Doodle Poll.