Position Description Summary

APT Research is hiring an Administrative Assistant in Houston, TX to support our CEO part-time. This person will book CEO travel, complete CEO expense reports, register CEO for various conferences/symposiums/events, submit CEO incidentals, and help manage the CEO's Outlook calendar (especially with respect to travel and events).

APT is an employee-owned engineering services company specializing in conducting safety analyses for the U.S. Government. APT offers competitive salaries, advancement opportunities that match your professional development interest, and excellent benefits including being voted as the best place for working parents. Our employees are owners, each share in the commitment to deliver safe, reliable, and innovative Analysis, Planning, & Test Solutions and services that exceed expectations, build employee pride of ownership, and optimize shareholder value.

• Candidate should be a highly motivated and responsive self-starter with the ability to manage multiple tasks.
• Assists the CEO with booking travel, completing and turning in expense reports, and managing CEO Outlook calendar.
• Hours may vary, but will roughly work 10-15 hours per month, as needed.
• Ability to prioritize multiple administrative tasks as assigned by the CEO.
• Perform personal executive administrative services under limited direction.
• Might be required to make meeting and conference arrangements (registration and incidentals, etc.).
• Performs other duties as assigned.

Required Experience/Education:

• A minimum of a high school diploma; a completed Bachelor's Degree is preferred.
• 4-6 years of experience in a similar role is required.
• Ability to work from a home-office environment, as this position is 100% remote.
• The individual must have a good sense of organization, work well with others, have good communication skills, and have a strong work ethic.
• Experience booking travel through corporate websites.
• Knowledge of submitting travel expense reports to companies AP team.
• Strong user in Microsoft Excel, Microsoft Office, and Adobe.
• Ability to organize electronic files and submit files as needed for expense reports.
• Submit personal information and complete requests to attend conferences, and book travel for those events.
• Ability to work well with others, strong written and verbal communication, and ability to perform administrative tasks under limited supervision and interface collaboratively with various levels of senior leaders, managers, and employees.
• Ability to maintain the highest level of confidentiality and discretion in handling sensitive material concerning the organization and the objectives of senior leadership within the organization.

Security Clearance Requirement:

• Must be able to pass a background check.

Preferred Experience:

• Power user of Microsoft Office Suite.

Essential Job Functions:

Work Environment:

• 100% remote opportunity. The candidate will need to have a dedicated work location in their home to complete tasks as assigned.
• Requires ability to provide clear, concise, accurate, and timely communication, both verbally and written.
• Ability to interact professionally with coworkers, management, and customers.

Physical Requirements:

• Requires sitting for extended periods of time at a workstation / desk

Other Essential Functions:

• Ability to work independently with minimal supervision, make rational decisions, and to exercise good judgement.

EOE/Minorities/Females/Veterans/Disabled

APT Research is an Equal Opportunity Employer and provides reasonable accommodations for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, hr@apt-research.com and/or phone number (256.327.3373) to contact us about your interest in employment with APT Research, Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. APT Research, Inc. participates in E-Verify.