Seeking a friendly detail-oriented and organized individual to join our team as an assistant to help our office run smoothly. This position will provide support to Supervisors and the Owner in various tasks. The ideal candidate will have excellent verbal and written communication skills, strong computer and typing skills with the ability to multitask when necessary.

You will be responsible for accurately setting up all new jobs as they come in to the company. Communicating with property managers to get owner names, correct billing information and requesting certificates of insurance for new properties. Ensuring that all administrative tasks are taken care of with a high degree of organization and accuracy. Send and track paperwork through the approval processes.

Perform data entry and maintain accurate job logs of all work being performed.

Collecting and daily entry of employee time sheets with the ability to figure regular hours versus overtime hours.

Pulling access cards to put with daily clipboards for crews to perform their evening’s work.

Answering telephone calls and forwarding to the correct person. General office etiquette and procedures required. Spelling, grammar and accuracy extremely important.

Receiving daily mail and distributing it to the correct person. Once approved by a supervisor you will enter invoices into QuickBooks. Our ideal candidate will have a strong knowledge of bookkeeping principles and practices. Proficient in QuickBooks accounting program, Word, Excel and Outlook and using Google calendar.

Facilitate ordering new employee uniforms.

Must have reliable transportation.

We are a supportive group of individuals looking for someone to step into our work life family.

Office Hours: Monday – Thursday 8:30am – 4:40pm and Friday 8:30am – 3:00 pm.

Experience:

Office: 4 years (Required) and QuickBooks: 3 years (Required)

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Ability to Relocate:

• Houston, TX 77064: Relocate before starting work (Required)

Work Location: In person