Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day functioning. This is a part-time position that has a flexible schedule with potential for full time hours based on office needs.

Duties:

- Greet and welcome guests as soon as they arrive at the office & provide general support to membership. Provide information to members about benefits and events.

- Organizing and scheduling appointments for Executive Board & Stewards. Assist with Monthly Executive Board and Membership Meeting Invites.

- Assist in the preparation of regularly scheduled NEO Meetings.

- Answer, screen, and forward incoming phone calls and maintain voicemail.

- Write and distribute email, correspondence memos, letters, copies, faxes and forms as needed for Executive Board & Stewards in a timely manner. To include handling mail correspondence to send to members through mass mailings. Assist with social media and content creation for Local.

- Maintain a filing system for Executive Board & Stewards and assist with any preparation of files for Executive Board & Stewards. Perform data entry and maintain accurate records.

- Conduct research and gather information as requested. Prepare reports, presentations, and other documents as required

- Maintain office supplies inventory and place orders as needed.

- Assist with AFGE Events & Activities when needed (This may require a change in tour for the day occasionally with proper notice).

- Make popcorn for membership and clean /maintain popcorn machine daily.

- Assist with customer support inquiries and provide excellent customer service

- Ensure office area is organized and presentable, with all necessary stationery and material (e.g. pens, forms and brochures). Do daily minor office cleaning.

Experience:
- Proven work experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant or similar role with attention to detail and accuracy preferred.
- Strong computer literacy, including proficiency in Microsoft Office Suite and Adobe is preferred.

- Knowledge of social media and content creation is preferred.
- Excellent organizational skills, solid written and verbal communication skills with the ability to prioritize tasks effectively preferred.
- Knowledge of phone systems, fax machines, and printers and proper phone etiquette is a plus.

- Professional attitude and appearance (Business Casual attire)

- High school degree; additional certification in Office Management is a plus but not required.

If you are a motivated individual with strong administrative skills, we would love to hear from you. Please submit your resume and cover letter for consideration.

Job Types: Part-time, Contract

Pay: $15.00 per hour

Expected hours: No less than 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Required)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Danville, IL 61832 (Required)

Work Location: In person