Altair Advisers is Hiring an Administrative Assistant to Business Development Near Chicago, IL
Job Title: Administrative Assistant to Business Development
FLSA Status: Non-Exempt
Reports to: Manager of Administration
About Us: Altair Advisers is an independent wealth advisory firm providing investment management, financial planning and client education services. We counsel a select group of individuals, families, foundations and endowments. As a fiduciary, we serve as an advocate for our clients, providing objective advice and comprehensive guidance across all aspects of our clients’ financial lives.
Position Summary: The Administrative Assistant to the Business Development team provides administrative assistance to streamline business development processes, facilitate communication, and ensure efficient operations. Responsibilities include organizing prospect information, assisting with the creation of business development materials, scheduling meetings and events, and providing general administrative support to both the BD team and organization as needed.
Responsibilities
Business Development:
Maintain internal filing system and the CRM database for prospective clients, current clients, and COIs
Produce and organize referral sources mailings, emails and meeting materials
Facilitate and execute the production of prospect proposals
Maintain, update and assemble collateral materials for all business development activities within PowerPoint or Canva
Administer activities associated with prospect identification, research, tracking, meeting preparation, and scheduling
Assist with the administration and setup of marketing events (internal and external)
Attend and provide facilitation and staffing of the internal pre-meeting preparation and post meeting debriefs for prospect meetings
Administration of Continuing Education credits
Other duties as assigned by the Manager of Administration or the Director of Strategic Growth
Administrative:
Assist in the preparation of client correspondences and assemble materials for mailings to clients
Assist in the preparation and distribution of monthly and quarterly reports including printing, assembly and binding
Organize meetings including scheduling, meeting reminders, calendar management, and catering needs, as needed for the BD team
Provide backup support for reception in answering telephones, greeting clients and receiving shipping or messenger deliveries
Qualifications
2-3 years of experience in an administrative position
Hybrid role, requiring on average 4-days in office presence
Analytical skill with strong attention to detail and efficient time management
Self-starter; strong work ethic that is action oriented
Excellent communication and strong interpersonal skills; team player
Good understanding of Microsoft Office Suite, Canva and Salesforce CRM
Previous experience in a high-touch, fast-paced environment helpful but not required
Comfortability with varying workflow levels, with the potential for heavier workflow days that may require extra hours worked outside standard business hours
To learn more about Altair and apply for this position, please visit altairadvisers.com.