Administrative Associate - Disability and Human Development, College of Applied Health Sciences

Hiring Department: Disability & Human Development

Location: Chicago, IL USA

Requisition ID: 1023217

Posting Close Date: March 28, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Administrative Associate will be responsible for providing support to the Disability and Human Development business office. Primary duties will include assistance with contracts and reporting activities, management of physical inventory, maintenance of key distribution records, handling cash deposits, setting up purchase orders and managing other faculty purchasing needs. Complete day-to-day department operational needs using independent judgment.
Duties & Responsibilities:

• Business, fiscal, and/or administrative operations
• Assists with contract management; participate in contract negotiations and/or preparations.
• Acts as a technical and administrative resource for college needs.
• Collaborates with unit for reporting activities; aids in providing detailed data analyses and comprehensive reports.

• Manage Physical Inventory:
• Complete Department Biennial Inventory
• Maintain and update department inventory via FABweb
• Manage inventory transfers and disposals

• Creating Purchase Orders:
• Act as subject matter expert regarding purchasing operations
• Provide guidance on the appropriate mechanism to procure goods and services for budgeted purchases
• Create purchase requisites via Contracts and Banner

• Processing Cash Deposits:
• Assist department units with processing cash and check deposits
• Inform department personnel of University cash handling best practices
• Provide department units with cash reconciliation when needed

• Manage Building Operations: • Maintain department key inventory
• Submit requests for new and replacement keys as well as lock changes
• Submit and oversee building work orders.

• Position will expand and adapt to new initiatives/programs created that fall within its purpose
• Perform other related duties and participate in special projects as assigned

Minimum Qualifications Required:

Preferred Qualifications:

• Certified Research Administrator (CRA) certification

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation