Johnson & Johnson

Title: Specialist 2 - Operations

Location: Washington DC, DC

Duration: 13 Months

Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits 

Please note that this is a contract role providing services to Johnson & Johnson through external staffing partners of Kelly OCG. If you are selected for this role, you will be employed by a contract staffing supplier and will not be an employee of Johnson & Johnson

Summary: 

The Coordinator will be responsible for supporting the integration of Blue Knight across JLABS across functional teams; supporting programmatic and financial reporting; utilizing administrative systems, procedures, and policies; ensuring exceptional customer experiences; providing administrative support to the BARDA Alliance Director; and ensuring operational efficiencies across Blue Knight.

Responsibilities: 

• Provide administrative support to the BARDA Alliance Director (travel, expenses, scheduling, meetings, special projects, etc.).
• Support submitting new work requests via the eMarketplace system, assisting with vendor management, coordinating contracts, generating POs, monitoring expenses, and tracking budgets.
• Support internal and external reporting requirements, including programmatic and financial reporting.
• Interface with external associates, internal colleagues, and leaders across Johnson & Johnson.
• Support the Blue Knight onboarding for new JLABS team members.
• Support financial processes (procurement, budgeting, etc.).
• Ensure an overall customer satisfaction through effective customer service.
• Update, utilize and optimize systems and reporting tools.
• Maintain highly confidential matters with discretion and judgement.
• Work closely with the JLABS Business Operations Team across JLABS sites regarding Blue Knight activities, including:
• Supporting Blue Knight company onboardings
• Support the reporting requirements for Blue Knight
• Work closely with the JLABS Innovation Activation team across JLABS sites regarding Blue Knight activities to include:
• Support Blue Knight programs and events
• Support the Health Care Compliance processes
• Tracking and compiling updates on Blue Knight
• Creation of event materials such as print programs, presentations, welcome slide deck, event speaker management including scheduling, collection of speaker materials and slide decks
• Manage attendee lists and badge production, survey creation, and event recaps including final attendee lists
• Manage event logistics such as booking venue, managing event setup and catering, coordinate event calendar entries, coordinate event setup with various teams (catering, janitorial, AV, operations) and calendar management
• Support business intelligence, portfolio management, and project support
• Support portfolio data management
• Actively supporting relationship management that could include sourcing, reviewing, contracting, onboarding, offboarding and continued follow-up
• Drive a culture of continuous improvement to streamline, simplify, standardize, and automate processes, identify, and execute on opportunities
• Partner and align with all functional team members

Qualifications: 

• A minimum of a bachelor's degree is required with a minimum of 3-5 years of related work experience required. A degree in science or business is strongly preferred.
• Familiarity with Salesforce is required.
• Must be proficient in MS Office applications including Word, Excel, Outlook, and PowerPoint.
• Experience with event management platforms such as Splash and HubSpot.
• Have a strong work ethic, be professional, organized and detail oriented.
• Demonstrate the ability to work independently with minimal direction.
• Self-motivated individual ready to take on the many functions.
• Candidates must possess excellent interpersonal, written, and verbal communication skills.
• Experience working collaboratively with multiple stakeholder groups.
• Passion for working in a fast paced, entrepreneurial environment is required.
• Demonstrated adaptability to work across functions is required.
• Project/process management experience is preferred.
• Experience working with and managing vendors, consultants, and budgets is preferred.
• Work with external partners, customers, or media.
• Must be detail orientated and have strong personal leadership skills.
• Ability to display initiative, work autonomously, and offer solutions to problems.
• Displays sound judgment and can make independent decisions guided by the business goals of the department and organization.
• This is a team-oriented position that plays an integral role in facilitating processes and procedures.
• Experience working with US federal funding and with US government stakeholders is preferred.